Job Description

Overview

The role is responsible for administrative support within the finance function. Primarily, processing purchase orders & transactions, as well as reconciling supplier statements & bank accounts. Involvement in the credit control process is also required, including regular communication with clients.

Responsibilities

Purchase ledger maintenance, including:

Managing supplier accounts within Xero, making sure all correspondence details, including bank details, are checked and correct. Accurate processing & posting of purchase invoices Supplier statement reconciliation Answering supplier queries via phone or email. Ensuring VAT is correctly accounted for in all transactions.
Sales Ledger maintenance, including:

Managing client accounts within Xero, making sure all data is up to date. Using our project management software (Productive) and CRM tool (Airtable) to make sure all sales invoices raised are correct and sent out on time. Reconciling client accounts, sending out statements monthly and ad-hoc on request. Key contact for external sales-related queries on email or phone, as well as being the first point of contact internally for invoice-related queries. Handle credit control Ensuring VAT is correctly accounted for in all transactions. Supporting month-end reporting for the wider finance team
Managing shared Inboxes

Oversee & process company debit card transactions as well as any staff expense claims.

Seeking relevant approval where necessary and processing onto Xero in a timely manner.

Month-end reconciliation of balance sheet accounts, including:

Bank reconciliations for multiple accounts and currencies. Accruals/Prepayment General Control Accounts
Assisting with month-end and year-end close activities

Any additional ad hoc administrative duties that will support the finance function.

To be an advocate for all company processes and continuous improvement within the finance department.

Skills

Highly skilled with Microsoft Excel & accounting software (Xero experience is desirable). AAT or equivalent is desirable (we will also consider partially qualified candidates who are continuing their studies). Strong interpersonal skills. Good independent worker. Excellent time management. Excellent analytical and numerical abilities. Accuracy and an eye for detail. Strong communication skills The ability to multitask Confidence in dealing with suppliers, clients, and colleagues
Job Type: Part-time

Pay: 16,200.00-18,600.00 per year

Expected hours: 22.5 per week

Benefits:

Company pension Cycle to work scheme On-site gym Private medical insurance Work from home
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Leeds LS9 8AG