Job Description

Commercial Assistant

Sub Division: Facilities Management

Location: Lincoln

Contract Type: Permanent

Hours: Full Time - 37.5 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care...

Purpose of Role

We are seeking a highly organised and detail-focused Finance Assistant to support the Lincolnshire County Council Total Facilities Management (TFM) contract.

This position plays a key part in ensuring financial and administrative processes are accurate, efficient, and compliant. The successful candidate will have held a similar finance/data entry focused position previously.

Responsibilities

Process subcontractor payments and validate invoices for approval. Raise purchase orders and manage goods and service requisitions. Order and track cleaning consumables and operational materials. Record and process mileage claims, expenses, and overtime data. Maintain accurate financial and operational records. Carry out high-volume data entry with precision and consistency. Use systems such as Concerto (CAFM) and Coins/SAP (finance system) for data management and reporting. Support the wider contract team with reconciliations and financial reporting.

Essential Qualifications/Skills

Previous experience in a finance or accounts administration role. Strong attention to detail and excellent organisational skills. Comfortable with data entry and managing multiple priorities. Confident using Microsoft Excel (Data Entry; training would be provided for VLOOKUP/pivots). Familiarity with Concerto or Coins/SAP systems (advantageous). Team-oriented, proactive, and reliable.
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.


We are VINCI Facilities - experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders - and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.


Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.


Should you require any reasonable adjustments to be made as part of the application process please contact us directly.


VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.


Work Location: In person