Job Description

Job title: Finance Assistant

Contract type:

1-year

Working hours:

1 day / 8hrs per week

Start date:

Immediate

Salary:

27,000-30,000 pro rata

Location:

Remote

Reporting to:

Head of Finance, Art Explora UK

Travel:

Occasional travel to the office may be required

Safeguarding:

In line with Art Explora's Safeguarding Policy, all staff are required to have a Disclosure and Barring Service (DBS) check, which Art Explora will carry out upon appointment.

The Role

We are looking for a new Finance Assistant to support the financial operations of arts charity Art Explora UK on a part-time, remote basis. Reporting to the Head of Finance, this role is central to the smooth running of our financial systems and processes, ensuring that all transactions are processed accurately and on time.

The Finance Assistant will maintain the Xero accounts system, process invoices and expenses, and prepare programme accounts on a monthly basis. They will also play a key role in setting up bank payments for approval, liaising with the external payroll provider, and overseeing pension contributions.

The successful candidate will be highly organised, detail-oriented, and confident in managing multiple financial tasks simultaneously. They will be able to work independently while communicating clearly with colleagues, ensuring that the Head of Finance and the Director have accurate and up-to-date information.

This is an excellent opportunity for someone who is part-qualified, qualified by experience, or looking to build on existing finance skills within the charity/arts sector. You will bring a strong understanding of bookkeeping and financial reporting, combined with excellent accuracy and integrity in your work.

As a small and collaborative team, we are looking for someone who is proactive, reliable, and committed to supporting Art Explora's mission of widening access to the arts.

Key Responsibilities

Update and maintain Xero accounts system

Oversee all invoices per project, tracking and making payments

Set up bank payments for authorisation on a weekly basis

Produce programme accounts each month and send to the team

Generate monthly financial reports and quarterly management accounts (in agreed format)

Process staff expenses and ensure accuracy

Liaise with external payroll provider to ensure payroll accuracy

Oversee pension contributions and ensure timely payments

Support the wider team with finance-related queries

Person Specification

Essential

Part-qualified accountant or QBE (qualified by experience)

Excellent attention to detail and accuracy

Strong organisational skills and ability to prioritise workload

Ability to use initiative, work independently, and take ownership

Integrity and honesty in all financial practices

Commitment to the mission and values of Art Explora

Ability to contribute positively to team culture and collaborative working

Desirable

Previous experience using Xero or similar accounting systems

Experience working in the charity or arts sector

Familiarity with UK payroll and pension processes

To apply

Closing Date: 11.59pm, Sunday 12 October 2025 (may close earlier if a suitable candidate is found). Actively interviewing - scheduling interviews as they come in.

Option 1: if you have a google account Apply Here. [https://forms.gle/KbipdutoG8mx1CyA8]

Option 2: if you don't have a google accountApply Here [https://forms.gle/X8fsEXBPgwGVLryQ9] complete the form and email infouk@artexplora.org with your CV and Cover Letter.

Please see the full job description here:

https://artexploraparis-my.sharepoint.com/:b:/g/personal/cherie_silver_artexplora_org/ESANBa_dwONFl1uwi0lAUF4BRo_55cDSaWh9pfomOuA4AQ?e=AiUJ2C

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 27,000.00-30,000.00 per year

Expected hours: 7 per week

Benefits:

Additional leave Casual dress Flexitime Work from home
Application question(s):

Do you have experience using Xero? Are you a part-qualified accountant or have QBE (qualified by experience)?
Work Location: Hybrid remote in London WC2R