Job Description

Job description
FINANCE ASSISTANT (Temporary - 6 months)

Job Title:

Finance Assistant

Responsible to:

The post holder will be responsible to the Finance Officer

Hours:

Part time (4 days/28 hours per week)

Salary:

34,881 pro rata inc OLW

Location:

Office based at Portland House, 678 London Road, Croydon, CR7 HU

Leave:

Pro rata of 28 days annually, plus recognised Bank Holidays

Job Purpose:

The purpose of the post is to assist the Finance Officer with day to day bookkeeping and financial tasks primarily using Sage. The Finance Officer is responsible for financial performance reporting and forecasting.

Background Information:

The charity currently has an annual budget of approximately 3.2 million and records are maintained on Sage. The payroll function is performed by an external company. Overall financial responsibility lies with the Trustee Board and the Chief Executive.




Duties




Bookkeeping and Treasury


Process supplier invoices and expense claims Issue funder/customer invoices and record customer receipts Administer the charity's three bank accounts, the safe transfer and receipt of funds, and check, and post all transactions on Sage. Liaise with the charity's bankers as necessary to resolve any problems or queries Liaise with funders and suppliers regarding account queries Assist with management of agency credit card expenditure Journal entry on Sage
Payroll and Pensions


Assist in the entry of payroll information onto Sage, ensuring the accuracy of payroll information, maintaining detailed monthly salary information, liaising with external payroll company to ensure that accurate and timely payment of salaries takes place. Assist in the administration of the agency's pension scheme and making monthly submissions. Liaising with the agency's pensions company, pensions advisor and payroll company
Other


Actively implementing the Equal Opportunities Policy in all aspects of the work Any other tasks commensurate with the role

FINANCE ASSISTANT - PERSON SPECIFICATION

Skills and experience

Previous experience in a similar role (relevant qualification an advantage) Ability to analyse financial data. Computer literate and good knowledge of MS Office packages, including Word and Excel. Experience of using SAGE accounting package High standard of accuracy with financial and statistical data. Proactive with strong organisation, prioritisation skills . Strong communication skills. Trustworthy, discreet and professional attitude toward work.

Personal Qualities

Committed to the values and vision of Off The Record Team player with a positive attitude Self-motivated and able to plan and self-manage own workload and to work with limited supervision Ability to work under pressure, to prioritise, work flexibly and to manage regular deadlines Ability to communicate with a wide range of both internal and external contacts with professionalism, diplomacy and discretion Commitment to maintaining confidentiality * Commitment to diversity and to Equal Opportunities