Job Description

We are seeking a highly capable and motivated Finance Manager to lead the financial operations of the practice and to assist the practice manager with overall practice management. This pivotal role is responsible for ensuring financial accuracy, transparency, and complianceproviding vital support to strategic decision-making and enabling operational excellence.
Main duties of the job
Oversee day-to-day financial operations using various accounting platforms.
Maintain accurate and timely financial records, including reconciliation of all income, payments, and receipts.
Manage partners drawings and NHS pension schemes.
Coordinate payroll, PAYE, and ledger coding with the Managed Payroll Service.
Submit claims and maintain a record of it.
QOF call-recalls and send batch texts
Oversee bank accounts and liaise with banking providers.
Maximise income and control expenditure.
Manage year-end reporting with external accountants.
Oversee lease and rental agreements and ensure appropriate income tracking.
Assist the practice manager with day to day managment tasks.
About us
Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect.
Details
Date posted
27 October 2025
Pay scheme
Other
Salary
20 to 22 an hour depends on experience
Contract
Permanent
Working pattern
Part-time
Reference number
A4526-25-0004
Job locations
Doctors Surgery
Heddon Court Avenue
Barnet
Hertfordshire
EN4 9NB
Job description
Job responsibilities
Financial Reporting & Reconciliation
Prepare monthly, quarterly, and annual financial reports for partners.
Manage PCSE reconciliation monthly.
Reconcile accounts, ensuring accurate records.
Track income streams including NHS payments, private income, grants, and teaching income.
Monitor and analyse KPIs and present forecasts to partners.
Claims & Submissions
Submit accurate and timely claims for CQRS, PPA, DES, and Local Incentivised Services.
Submit enhanced service claims (e.g., immunisations).
Prepare and submit quarterly claims for services (Minor Surgery, IUCD, Wound Care, etc.).
Track rent/service charge claims and liaise with NHS Property Services.
Ensure all claims have the required documentation.
Expense Management
Oversee practice expenses and ensure proper documentation.
Approve and process payments to suppliers and service providers.
Ensure compliance with expense policies and manage petty cash.
Payroll & Pension Administration
Manage payroll for all staff and ensure HMRC compliance.
Set up new employees in payroll and manage records.
Submit pensions and comply with NHS Pension Scheme requirements.
Invoicing & Billing
Create and issue invoices when needed and maintain a record of claims.
Manage third-party billing and follow up on outstanding payments.
Audit & Compliance
Prepare financial records for audits.
Ensure compliance with NHS regulations and standards.
Implement internal controls to mitigate financial risks.
Review and improve financial processes for accuracy and efficiency.
Train admin staff on financial procedures as needed.
Strategic Financial Support
Support practice management in strategic planning and financial modelling.
Provide financial advice on savings and funding options.
Assist in preparing business cases for new initiatives.
Stakeholder Liaison
Serve as financial contact for PCSE, NHS England, accountants, and auditors.
Liaise with banks, suppliers, and service providers.
Job description
Job responsibilities
Financial Reporting & Reconciliation
Prepare monthly, quarterly, and annual financial reports for partners.
Manage PCSE reconciliation monthly.
Reconcile accounts, ensuring accurate records.
Track income streams including NHS payments, private income, grants, and teaching income.
Monitor and analyse KPIs and present forecasts to partners.
Claims & Submissions
Submit accurate and timely claims for CQRS, PPA, DES, and Local Incentivised Services.
Submit enhanced service claims (e.g., immunisations).
Prepare and submit quarterly claims for services (Minor Surgery, IUCD, Wound Care, etc.).
Track rent/service charge claims and liaise with NHS Property Services.
Ensure all claims have the required documentation.
Expense Management
Oversee practice expenses and ensure proper documentation.
Approve and process payments to suppliers and service providers.
Ensure compliance with expense policies and manage petty cash.
Payroll & Pension Administration
Manage payroll for all staff and ensure HMRC compliance.
Set up new employees in payroll and manage records.
Submit pensions and comply with NHS Pension Scheme requirements.
Invoicing & Billing
Create and issue invoices when needed and maintain a record of claims.
Manage third-party billing and follow up on outstanding payments.
Audit & Compliance
Prepare financial records for audits.
Ensure compliance with NHS regulations and standards.
Implement internal controls to mitigate financial risks.
Review and improve financial processes for accuracy and efficiency.
Train admin staff on financial procedures as needed.
Strategic Financial Support
Support practice management in strategic planning and financial modelling.
Provide financial advice on savings and funding options.
Assist in preparing business cases for new initiatives.
Stakeholder Liaison
Serve as financial contact for PCSE, NHS England, accountants, and auditors.
Liaise with banks, suppliers, and service providers.
Person Specification
Experience
Essential

• Atleast 3 years experience in GP management
• Good understand of GP finances
• Good knowledge on book keeping
• Excellent in EMIS clinical system

Desirable

• Accounting qualifications

Qualifications
Essential

• Years of experience in healthcare or NHS financial management.
• A good understanding of GP statements and finances.
• Good knowledge on book keeping
• Strong analytical, organisational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage competing priorities.
• Familiarity with EMIS and healthcare finance systems.
• Excellent knowledge on how to create EMIS searches

Desirable

• AAT or equivalent qualification; finance/business degree desirable.
• Proficient in Xero and Excel.
• Understanding of NHS funding and claims.

Person Specification
Experience
Essential

• Atleast 3 years experience in GP management
• Good understand of GP finances
• Good knowledge on book keeping
• Excellent in EMIS clinical system

Desirable

• Accounting qualifications

Qualifications
Essential

• Years of experience in healthcare or NHS financial management.
• A good understanding of GP statements and finances.
• Good knowledge on book keeping
• Strong analytical, organisational, and problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and manage competing priorities.
• Familiarity with EMIS and healthcare finance systems.
• Excellent knowledge on how to create EMIS searches

Desirable

• AAT or equivalent qualification; finance/business degree desirable.
• Proficient in Xero and Excel.
• Understanding of NHS funding and claims.

Skills Required