Job Description

Main purpose

As a member of the school's Finance Team, to undertake day to day finance and admin tasks as required, including but not limited to the processing of orders, and maintaining the online system for collection of monies for school events, student purchases etc.

To work in the Dining Room, as a Till Operator using the cashless catering system, and to assist with stocking the fridges for the lunchtime service.

Duties and responsibilities

Processing orders for goods and services, including internet orders using the school charge card. Being aware of departmental commitments and balance of funds available prior to placing orders. Liaising with the Accounts Clerk and Finance Manager where required. Ensuring that Value for Money is obtained for all orders. Ensuring that all purchase orders are entered onto the accounting system (currently Xero) for approval, on a timely basis Checking in all goods received against orders placed, taking delivery of such orders and updating Xero with this information on a timely basis. Following up any discrepancies and dealing with any refunds or returns. Maintain and manage online payments on the school's cashless payments system (currently MCAS via Bromcom) for school events, student purchases, trips etc, and share information with relevant staff. Ensure that such information is recorded on Xero, on a timely basis. Regular checking of the finance email address, ensuring that all relevant information is followed up. Archiving and filing within the Finance Department Assisting with the work of the Accounts Clerk as time allows during any periods of absence. Ensuring that all tasks are carried out in accordance with the Academy's financial procedures, DfE and any other regulatory requirements. Administering the All Weather Pitch bookings, including issuing invoices, chasing debts, and liaising with customers and relevant staff. To work in the Dining Room, as a Till Operator using the cashless catering system, and to assist with stocking for the lunchtime service. Training will be provided. Annual training will also be required for food safety and manual handling. Other duties in the Dining Room could include:
Refill all fridges with drinks and use a stock rotation within the dry store.
Wiping down tables
Collecting trays
Replenishing cutlery and plates/bowls
Cleaning cutlery and plates/bowls and operating the dishwasher and other cleaning duties
Helping other staff maintain good order in the Dining Room

Other reasonable duties at the request of the Finance Manager or the Headteacher.
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this role. It is not intended to be an exhaustive list of skills, efforts, or duties, associated with the position, and systems and software are subject to change over time. There may be a requirement to undertake other duties reasonably required by the line manager/Head Teacher provided the task is commensurate with the post holder's core skill competencies, knowledge and experience in the role.

Deadline for applications:

midday, Monday 29th September 2025

Interviews: TBC

Email: Charlie.coulston@caistorgrammar.com with your application. You must complete an

application form

to apply for this role. Your application cannot be considered if you do not complete the school form.

We reserve the right to interview before the deadline date, if appropriate

Job Type: Part-time

Pay: 14,071.00 per year

Expected hours: 25 per week

Work Location: In person