Job Description

The IWS Group is looking to recruit an experienced and enthusiastic Finance Assistant to join the team of its fast-growing subsidiary, Brandsafe Protection Ltd.



Brandsafe is Europe's leading provider of high visibility impact protection and safety solutions for the industrial workplace. Setting new safety standards across industrial buildings worldwide, such as warehouses, manufacturing sites and logistics hubs. Brandsafe is continuously developing an innovative range of traffic safety and management and pedestrian safety solutions, designed to sustainably prevent and protect people, products and property from impact damage.



The role of the Finance Assistant will involve processing sales ledger and purchase ledger transactions, to include vendor supplier statement reconciliations, reconciliation of the Aged Debtors account and the verifying of key suppliers and customers.



This role includes general office administrative duties to support the wider finance team and other departments within the business.



This is a full-time role based at Head Office in Milton Keynes, with the Finance Assistant being required to attend an office setting 5 days per week.

Responsibilities

Sales Ledger



Ensure new customer accounts are created correctly by the Sales team adding financial information required, namely, credit check report and credit terms. Ensure the sales team adhere to credit and proforma procedures. Respond to customer queries and maintain customer relationships. Raise and issue Sales invoices relating to Supply Only orders on a daily basis and liaise with the sales team, as required. Raise sales credit notes where applicable, in line with agreed processes and include allocation to customer accounts. Liaise with the Assistant Quantity Surveyor, who is responsible for raising Supply and Install Sales invoices/credit notes and the credit control function, supporting where required. Monitor customer portal systems to ensure that invoices/credit notes are uploaded correctly and on a timely basis, responding to any customer queries promptly (for example Amazon UK/EU, XPO). Prepare Aged Debtor monthly balance sheet reconciliation, ready for approval by Financial Director. Report monthly on aged debtor analysis, coordinating with Finance Director to ensure alignment with financial objectives. Manage the list of debtors, ensuring monthly customer statements are distributed and any queries are dealt with where necessary on a timely basis.


Purchase Ledger



Maintain the generic accounts@ mailbox, ensuring all correspondence is dealt with on a timely basis. Validate and process supplier invoices and supplier credit notes through the Business Central finance system using agreed processes in line with both our approval matrix and our finance timetable. Check and process weekly expense claim forms, ensuring standard operating procedures are followed. Check and process weekly sub-contractor invoices, ensuring standard operating procedures are followed. Process credit card and fuel card transactions using agreed processes, posting on a timely basis. Reconcile monthly supplier statements to vendor balances, resolving any queries on a timely basis. Liaise with the operations team to manage open purchase orders.


General



Assist Finance Director with the year end audit process and deliverables within the outlined audit timetable. Review systems and processes, suggesting efficiency improvements and streamlining. Record and maintain SOP's within own function, providing training on these to enable cross cover. General finance duties to ensure the smooth running of the department, to include cross cover during absences.

Success Management

Build and maintain effective customer working relationships.


Maintenance of auditable documentation trails.


Engagement with operations, project delivery, sales and marketing teams to ensure an efficient financial system is maintained.


Demonstration of continuous improvement.

Training & Education

Essential

AAT Level 1


Desirable:

AAT Level 2

Skills, Knowledge & Experience

Experience of working within a Finance function is essential. Able to prioritise, develop work schedule, and influence others to achieve results. Exemplary communication with customer and supplier engagement skills. Collaborate effectively with others to ensure business improvements and efficiencies. Good understanding of accounting records and double entry bookkeeping. Experience and knowledge of the Business Central system would be advantageous.

Aptitudes/Attributes:

Capable of working to challenging deadlines and managing multiple tasks efficiently.


Initiative-taking, hands-on, can-do attitude.


Able to work independently and autonomously when required.


A result orientated problem solver.


Diligence, tenacious, persistent, and balanced.


Establish and maintain effective working relationships, using communication skills.


An analytical mind with a good eye for detail.

Package & Benefits

Now part of the rapidly growing IWS Group of companies, investment is being made in people, systems and expanding the service offering for an ambitious period of growth. This is an exciting time to be joining the team!



40 hours per week Monday to Friday 25 days holiday (service increment scheme in place) Health Care Cash Plan (available from day one) Company sick pay support scheme (after completion of probation) Employee Assistance Programme (including 1:1 counselling) Group Life Assurance - 2x annual salary (after 5 years' service) * PERKS retailer discount scheme