Job Description

JOB TITLE: Finance Assistant

REPORTING TO: Finance Manager

DIRECT REPORTS: None

LOCATION: The Black Watch Castle & Museum, Balhousie Castle, Perth (and other areas as required)

About The Black Watch Regimental Trust

The Black Watch Regimental Trust is a registered charity operating an award-winning visitor attraction, The Black Watch Castle and Museum, based on Hay Street, Perth, which comprises Balhousie Castle, The Black Watch Museum, Gift Shop and Bistro and event spaces.

Our dedicated Team works toward delivering the three key objectives of our Mission, to: Provide Welfare / Promote Comradeship / Preserve Heritage.

More details on our Mission are available here: https://heyzine.com/flip-book/55454f85cb.html

Additionally, a summary of our work and activities is available via our Annual Review here: https://heyzine.com/flip-book/eeb9d2e9c3.html

We are looking for an enthusiastic and motivated individual to join our Administration Team as Finance Assistant.

PURPOSE OF JOB

To assist the Finance Manager with a wide range of administrative, financial and other tasks which support the smooth and efficient running of the administrative and financial operations of the organisation.

MAIN DUTIES AND RESPONSIBILITIES

Under the supervision of the Finance Manager, the main duties of the Finance Assistant are likely to include, but are not limited to, the following:

Assist with daily cash and banking tasks Processing income and expenses using spread sheets and accounts software Processing purchase invoices using accounts software Recording and analysing monthly expenses Accurately raising invoices for customers Assist with updating, preparing and analysing figures and reports Maintaining databases of contact details in line with Data Protection Laws Other data entry - updating spread sheets and databases Booking and assisting in the set-up of meetings (in-person and online) Assist with typing-up notes and minutes of meetings Filing, scanning and other office tasks Communicating with suppliers Costing and ordering office supplies and other items

Other Duties and Conditions of Service

Welcome and engage with members of the public and others visiting the venue, with a friendly, professional manner and excellent customer service Answer the telephone, pass-on and help to deal with enquiries Occasional housekeeping duties across the Visitor Centre, as required by the business Occasionally help to cover other tasks and customer-facing roles Occasionally help at events including festival days and some evening events Other tasks may be required as determined by the needs of the business The Finance Assistant will be expected to work flexible hours including occasional weekend and evening work
This is not an exhaustive list of responsibilities and the post holder may be expected to undertake other duties within the remit of the job and appropriate to their level of seniority as requested by Management.

This job description may be reviewed periodically and The Black Watch Regimental Trust reserves the right to vary the duties within the job description in line with the needs of the business.

Pay award pending April 2026.

We reserve the right to close the recruitment process at any time.

The successful candidate will have the following skills, experience and attributes:

PERSON SPECIFICATION:

Knowledge / Skills

Working knowledge of financial procedures and information e.g. invoicing, analysing expenses, accurately recording transactions Excellent planning, organisation and time management skills Ability to communicate well with suppliers, customers, visitors and colleagues: in-person, on the telephone and in emails and letters

Experience / Qualifications

Proven experience of administrative procedures Use of Microsoft Office packages including Word, Excel and Outlook Experience of working in a detail-oriented environment or tasks Numeracy and literacy skills Experience of working with and understanding of a sales ledger Awareness of and ability to adhere to Data Protection Laws (GDPR) Experience of working in a team environment

Personal Qualities / Attributes

Excellent attention to detail Excellent accuracy of work Ability to organise workload and tasks to achieve frequent periodic deadlines Working at pace Excellent organisational and planning skills Ability to multi-task Professional, friendly manner Personable and discreet Self-motivated, flexible, enthusiastic and reliable Excellent customer-service
Benefits of joining our team:

Real Living Wage accredited employer Generous holiday allowance (including 4 shut-down days over the Christmas and New Year periods) Workplace pension scheme Staff development opportunities Free staff lunch Free on-site staff car parking Free Museum entry for family and friends Employee discounts (off eligible purchases in the Bistro and Gift Shop) Attendance at company events Use of "ASVA" card/s to visit other Scottish member attractions free of charge
Job Type:

Part-time, permanent

Work authorisation:

United Kingdom (required)
Work Location: In person

Application method

Email

Require CV

Yes

Application updates

linda@theblackwatch.co.uk

Candidates contact you (email)

Yes, at email address provided
Job Types: Part-time, Permanent

Pay: 13.50 per hour

Expected hours: 15 - 20 per week

Benefits:

Company events Company pension Discounted or free food Employee discount Free parking On-site parking Store discount
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 10/02/2026