Job Description

We are looking for an enthusiastic, highly organised and self-motivated Finance Assistant to join our Finance Team, in a busy rural GP Practice in an attractive Yorkshire market town.

Flexibility is required to cover holiday and sickness leave.

Closing Date: Sunday 7th December 2025.

Starting pay 12.21 per hour depending on experience.

Our finance software is Xero and our clinical System is SystmOne.

We reserve the right to close this advert early if a suitable candidate is found before the closing date.

Job Summary:

To assist the Finance Team Manager to support the financial business of the Practice.

Job Responsibilities:

Processing of Finance

Input Income and Expenditure onto the XERO Accounts system.

Chase outstanding debts on GP Billing.

Assist with spreadsheets as and when required.

To provide on-costing for staff time as per ad-hoc requests.

To monitor the Finance Mailbox.

Wages

To check and process time sheets each month, recording overtime and mileage information ready for the Finance Manager to process and complete Payroll.

To enter overtime information onto the monthly Management Information Sheet.

To record sickness and absences on the sickness and absences spreadsheet each month.

To record staff training recorded on time sheets onto the Staff Training Database.

In the absence of the Finance Team Manager:

To be able to process the Payroll including sending the correct reports / completing the correct website forms for HRMC, NHS Pensions and NEST.

Setup the monthly supplier payments and Nest payments on the Practice Bank Account ready for authorisation.

To be able to enter all required information for a new employee on the Payroll dashboard.

To assist the Finance Manager in the re-calculation of salary for any changes to staff hours or hourly pay rate.

Room Booking

To take bookings for Practice Rooms from Third Parties and record them on the Room Booking System on Intranet. To raise and send out room service charge invoices on a monthly/quarterly/annual basis.

Dispensary & Petty Cash

To reconcile Dispensary takings with Dispensary Daily Sheets, record information on a spreadsheet and advise the Dispensary Team Manager and Finance Team Manager of any discrepancies.

To reconcile Petty Cash receipts with money in Petty Cash Tin, providing information on any discrepancies to the Finance Team Manager.

To top up Petty Cash from Dispensary takings.

To prepare remaining money from Dispensary takings for Banking.

To record all Dispensary takings against expenditure codes and enter this information onto the XERO Accounts System

To record and analyse the main Dispensary supplier invoices each month for VAT purposes.

To record the Dispensary Supplier information on the XERO Accounts system.

Staff Annual Leave Entitlement

To Calculate the Annual Leave Entitlement for all staff, including GPs and Nurse Practitioners, and update Staff Leave Cards on an Annual basis.

To recalculate annual leave entitlement for any staff changing their weekly hours worked and update the relevant staff leave card on Intranet.

Confidentiality:

In the performance of the duties outlined in this , the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential and dealt with in accordance with the Practice policies and procedures.

Skills

Proven organisational skills with high attention to detail Proficiency in MS Office Suite, particularly Excel; experience with accounting software is desirable Strong numerical ability and analytical skills Excellent communication skills, both written and verbal Ability to work independently as well as part of a team Prior experience in a finance or administrative role is advantageous but not essential Knowledge of basic accounting principles and procedures
This position is suitable for individuals seeking to develop their career in finance within the NHS environment. The role offers valuable experience in financial management processes, with opportunities for growth and professional development.

Job Types: Part-time, Permanent

Pay: From 12.21 per hour

Expected hours: No more than 22.5 per week

Work Location: In person