Job Description

Charity Overview

SERVE is a voluntary organisation and a registered charity. We have been providing services and assistance to older people and adults with disabilities, and their carers Countywide and in North Northamptonshire and the surrounding area for over 40 years. Our aim is to provide the highest quality of health and social care to enable people to remain living independently within their own homes. We deliver a service to a wide range of adults who need care and support.

Job Brief

To support the Finance Department in the accurate and timely processing of financial transactions, ensuring compliance with internal procedures and external regulations. The role involves handling cash, invoices, payroll data, and financial records, contributing to the smooth running of the organisation's financial operations.

Key Responsibilities:

Cash Handling

Daily receive and verify cash for all of the Charity.

Liaise and distribute cash as required by Departments.

Record cash in/out on the Cashbook spreadsheet.

Maintain records of cash held by Charity.

Banking cash and recording on Sage on a weekly basis.

Import Cashbook lines into Sage.

Cheque & Card Handling

Daily recording of Cheques on Cheque Summary.

Banking cheques and recording on Sage.

Record cheques from spreadsheet onto Sage on a weekly basis.

Take card payments from Service users.

Process daily card payment records including recording on Sage.

Bank Payment Handling

Daily recording of incoming bank payments on Sage.

Report on Fundraising payments received to Finance Manager.

Expenses Management

Receive and code staff and volunteer expenses on monthly basis.

Match all receipts to expenses claims and report any outstanding receipts.

Record expense payments on Sage.

Add expenses to payment spreadsheet for Finance Manager and CEO approval.

Process payments for Expenses monthly.

Purchase Invoices

Create and manage supplier accounts on Sage.

Issue Purchase Orders upon request by departments, including recording relevant information.

Print, code, and record purchase invoices on Sage.

Match fuel receipts with fuel cards.

Add invoices to payment spreadsheet for Finance Manager and CEO approval.

Process payments of purchase invoices and record payments on Sage.

Sales Invoices

Create and manage client accounts on Sage and Birdie.

Investigate payment queries.

Assist in monthly invoice run for all relevant departments.

Review credit control and aged debt on weekly basis.

Maintaining credit control records on Sage.

Liaise with Finance Manager regarding credit control letters and updates.

Payroll Support

Record mileage from Care Team and Birdie.

Raise cover rate from data on Birdie.

Review Care visits and amend charge rates on Birdie.

Liaise with Finance Manager regarding new starters, leavers, and training payments.

Raise monthly Guaranteed hours for Care Team, for review by Care Management.

General Administration

Review and respond to emails daily.

Participate in team meetings and huddles.

Support audit processes and respond to queries.

Assist in policy development and compliance monitoring.

Skills & Experience Required:

Experience in finance or accounting administration.

Proficiency in financial software (e.g., Sage Accounts 50, Microsoft Excel).

Strong attention to detail and accuracy.

Understanding of confidential rules.

Good organisational and time management skills.

Effective communication and teamwork abilities.

Job Type: Full-time

Pay: 23,000.00-25,000.00 per year

Benefits:

Company pension
Work Location: In person