Job Description

About Phoebus:

Phoebus Software Limited is a leading provider of flexible financial systems and services, enhancing the lending and savings capabilities of our clients, which include retail banks, mortgage providers, loan administration companies, and building societies. Technology shapes every aspect of our lives--how we work, learn, move, and communicate. At Phoebus, we are at the forefront of this change, using our expertise and talent to create a market-leading contemporary product in the financial and mortgage services industry.

About the role:

Are you an organised, proactive and analytical finance professional looking to take ownership of key elements of the finance function and grow within a supportive and fast paced tech environment?



We're looking for a talented and motivated Finance Assistant to support the Finance Team in the delivery of key results. This role is a key to ensuring that the office runs smoothly and that suppliers and sales invoices are paid on time. The post holder will coordinate a variety of tasks and must demonstrate a clear desire to learn more about the finance and payroll function and to share their knowledge as they grow into the role. This is an exciting position in a growing company and with the career advancement opportunity that offers.

Purchase ledger

Processing of purchase invoices and posting to correct nominal codes and departments using the Concur system. Before posting purchase invoices on to our Netsuite system; check for completeness and action accordingly Maintenance of Creditor accounts including reconciliation of balances to supplier statements and making changes to any static data Monitor and review of outstanding invoices with prompt resolution of queries Answer and deal with queries from suppliers Preparation of payment runs

Sales Ledger

Assisting in the production of sales invoices (mainly two invoice runs per month, some ad-hoc invoices) by use of various systems and collation of information for generation. Processing of charges for invoicing within the Netsuite system Production of Debtors ledger. Maintenance of Debtor accounts including reconciliation of balances and making changes to any static data Following up with the Debtor accounts to ensure payment is made promptly Production and emailing of Debtor statements to Debtors on a monthly basis Answer and deal with queries from clients

Payroll

Working with HR to maintain employee records and ensure databases are kept up to date Preparing and processing information necessary to submit to third party payroll service for the monthly salary run

Month End Management Accounts Preparation

Assisting the team prepare the monthly management accounts Be responsible for preparation of specific areas of the accounts including working with specific budget holders to ensure costs are under control Preparation of KPI's and reports for various stakeholders relating to the monthly performance of the company.

Other

Postings to the general ledger via journal Liaison with auditors as required Assist in the completion of ad-hoc reports & information Processing employee expenses & payments Support the business to maintain accurate time records through the timesheet system Ad-hoc activities Provide support to the Financial and Management Accountants Maintenance and organisation of accounting records through accurate and timely filing Knows the formal and informal company goals, standards, policies and procedures.

Critical Competencies;-

A good working knowledge of excel is required, ideally with the ability to manipulate data and work across multiple sheets simultaneously Good communication skills Excellent team working skills Demonstrates a willingness to take ownership and see things through to resolution. Making decisions and using judgement. The resolve to overcome obstacles and solve problems Focus on customer service - both internal and external

Experience required;-

Holder of a relevant finance degree Ideally able to demonstrate experience of working in a finance function Good interpersonal skills with internal and external customers Detail conscious with good organisational skills and the ability to multi-task. Ability to meet deadlines under time pressure.

Why Join Phoebus?

Phoebus Software has been recognised as the 16th Best Technology Company to Work for in the UK and among the Top 50 UK Midsized Companies, thanks to our high levels of colleague engagement and satisfaction.

With a reputation for excellence, ongoing growth plans, cutting-edge technology, and a strong focus on employee well-being, Phoebus is an exciting and supportive place to build your career.

Work-Life Balance & Hybrid Working

At Phoebus, we understand the importance of balance and we embrace a hybrid working model to support a healthy work-life balance. Our modern offices are in the heart of Solihull, close to Touchwood Shopping Centre, offering a range of retail shops and eateries for your lunch break or after work. We provide on-site parking and are just a short walk from the train station for easy commuting.

Phoebus Perks: Why work with us?

If you're ready to be part of something special, we'd love to hear from you!



Private Health care scheme including dental, optical, and mental health cover

Wellbeing Choice - 350.00 per annum paid towards wellbeing activities of your choice

Life assurance scheme at 4x salary

24/7 Employee Assistance Programme

Flexible hybrid working

Contributory Pension Scheme with Scottish Widows

33 days Holiday, including 8 bank holidays (5 of which are flexible bank holidays) & Holiday purchase scheme up to 5 days.

Discretionary annual salary review & bonus

Electric car salary sacrifice scheme

Events & gifts to celebrate Long Service. Birthdays, Quarterly company-paid team meals and regular social events.

Our Phoebus Values

At Phoebus we are driven by our purpose and values, building our team with the right people is fundamental to our business & culture. Our DONE values are made up of the following and we strive to live our values daily when working with colleagues and clients.

Dedicated

,

Open

,

No Nonsense

,

Excellence

Equality, Diversity and Inclusion

At Phoebus Software Ltd, we believe our success is driven by our people. We're committed to building a diverse, inclusive workplace where everyone feels valued and has the opportunity to thrive. By attracting and supporting a wide range of talent, we strengthen our performance, innovation, and impact.

THIS ROLE IS HYBRID THERE IS A REQUIREMENT TO COME INTO THE SOLIHULL OFFICE (B913DL) ONCE A WEEK




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