Job Description

Job title: Finance Assistant

Hours of work: 15-21 hours per week (0.4-0.6 FTE)

Reporting to: Finance Officer, SMASH Youth Project.

Salary: 10,337-15,505 (25,843 FTE) 12month Fixed Term

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We are seeking a proactive and detail-oriented Finance Assistant to join our team. Initially on a 12M fixed-term basis but with a view to becoming a permanent position. This a new position due to the expansion of the Charity over the past 3 years. Our initial thoughts are that approximately 2-3 days hours are required, with flexible working which can be fitted around the school day. Although a hybrid position with WFH, for the first few months there would need to be consistent overlap 'in office' with the Finance Officer (to learn the role) during their existing working days of Mon/Tue/Thu.

This is an excellent opportunity for someone with accounts/finance/bookkeeping experience who is looking to contribute to a dynamic organisation that supports children and young people in Swindon and Wiltshire.

SMASH exists to empower young people to be their best self by increasing their confidence, improving relationships and increasing engagement in healthy and positive activities. We have been doing this for over 20 years, are expanding quickly and would love you to join us on the adventure.

The post holder will be managed by Caroline, our Finance Officer, and must be accurate with strong attention to detail, methodical and able to manage information confidentially. They must also be able to adapt to changing operational requirements from colleagues and the demands of the charity; this is a great opportunity to join a values-driven organisation. We will provide you with opportunities for professional growth and the unwavering support of an enthusiastic team.

You are spirited, trust-worthy, great at problem-solving, meticulous when working with numbers, open to learning new skills and doing things differently; it is essential that you can work at pace and be able to adapt to emerging needs. You ask great questions - challenging why things are done in a certain way or seeking support when you need it. You are comfortable working in a fast moving, values-driven organisation with an innovative spirit, which means that you will not always have all the information or answers when starting out.

If you are the person we are looking for, you are willing to learn new skills and are someone who enjoys sorting things out and making things happen. You feel comfortable taking on responsibility and will play a key role in ensuring our charity runs smoothly.

For our part, we will be a charity that you love being part of, offering you all the support and encouragement you need to not just do the job well, but flourish as a person. How we care for our team really matters to us, and this will reflect in how this job looks and how we look after you.

We are deliberately advertising this post beyond our own network because we hope we will find applicants with a diverse range of backgrounds, experiences and perspectives. We value diversity in all forms, and we believe that increased diversity will only make us better.

KEY RESPONSIBILITIES

As our Finance Assistant, you will support the day-to-day financial processing and operations of the charity, with a particular focus on maintaining accurate purchase ledger records, processing supplier invoices and staff expenses, and supporting outgoing payments. You'll work closely with staff, partners and suppliers to ensure transactions are processed efficiently and in line with our financial procedures.

Your key responsibilities will include:

Accurately processing purchase invoices, staff expenses and credit notes

Supporting the supplier payment process

Raising sales invoices in line with contracts and requests

Managing the finance inbox and responding to queries from staff, suppliers and customers

Performing bank account, credit card and other account reconciliations

Assisting with month-end and year-end processes

. Providing a high standard of service to staff, partners and other organisations

We are a small team and there will be occasions when it is necessary for all staff members to support other colleagues with tasks that are outside of their core job description. All staff are expected to demonstrate a level of flexibility in their working routine.

Skills, Experience + Knowledge

Experience

Experience and appropriate qualification e.g AAT Lv3 in a similar finance or accounting role Familiarity with using accounting software Thorough working knowledge of Excel and practiced with MS software i.e Teams, Outlook etc. Excellent attention to detail and a methodical approach to work

Interpersonal skills

An understanding and acceptance of our values and the centrality of them to our work Clear and effective communication skills Ability to manage own time and workload effecietly, prioritise and meet tight deadlines. A self-starter who is flexible, motivated, able to take the initative and work to meet changing priorities in a dynamic environment. A positive, can-do attitude Person-centred approach to work Integrity and the ability to keep information confidential Willingness to embrace new skills and evolving challenges

Additional requirements

Other activities relating to the general charitable purposes of SMASH as and when they may be required.
In accordance with the provisions of the Health and Safety at Work Act 1974 take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work.

In line with our safer recruitment practices, any appointment will be subject to an enhanced DBS check, receipt of two satisfactory references and a probationary period

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 25,843.00 per year

Benefits:

Company pension Employee mentoring programme Flexitime On-site parking Sick pay
Work Location: In person