Job Description

About Us

Hurst Lodge School, is an independent special school, dedicated to supporting children aged 7-19 years who have a range of additional needs. We pride ourselves on our nurturing environment, creative curriculum, and highly collaborative approach - ensuring every pupil feels understood, valued, and empowered to reach their potential.

Hours: 8.30am to 4pm, Monday to Thursday, 8.30am to 1.30pm Friday (term time only) - 32 Academic weeks per year, plus Inset Days, plus 7 additional weeks (during holiday time) to be allocated by the Finance Manager on agreement. - Location: Yateley, Hampshire

The Finance Administration Assistant will support the Finance Manager in the effective and accurate operation of the school's financial processes. The role involves maintaining financial records, processing invoices and payments, supporting month-end procedures, and responding to internal and external queries. The post holder will be required to work with a high level of organisation, accuracy, and discretion, contributing to the smooth running of the school's finance function.

Key Responsibilities

Fee Invoicing

Set up new customer accounts on Xero and create draft invoices for approval. Respond to queries from Boroughs and parents regarding invoices and resolving related queries. Manage school accounts on Local Education Authority (LEA) invoicing portals, including uploading invoices, monitoring purchase orders, and liaising with Boroughs to resolve discrepancies.

Debt Collection

Regularly analyse customer and local authority accounts to identify outstanding fees.

Purchase Ledger

Capture and process supplier invoices from various sources, raise and resolve queries, create digital VAT invoices on Xero and submit for approval.

Timesheets and Staff Expenses

Monitor casual staff timesheets and prepare digital invoices on Xero for approval, process staff expense claims through Edupay.

Month-End Processes

Ensure all purchase ledger invoices, timesheets, and staff expenses are captured and approved in preparation for month-end close.

Energy Register

Maintain the school's energy register to support monitoring and analysis of energy consumption.

Census Support

Collate data on fees, bursaries, and staffing to support census and statutory reporting.

General

Provide administrative and financial support to the Finance Manager and, on occasion, the Bursar. Assist the finance team with ad hoc tasks as required.

Skills, Experience and Personal Qualities

Essential

Excellent organisational skills with the ability to manage multiple tasks effectively. Previous experience in a finance role. High level of attention to detail and accuracy. Ability to handle confidential information with discretion and professionalism. Good communication skills and the ability to respond to queries calmly and professionally. Strong time management skills and the ability to meet deadlines.

Desirable

Proficiency in Excel. Experience of using Xero and Edupay.

Salary

Competitive salary

, dependent on experience, qualifications and hours agreed.

Equal Opportunities

Hurst Lodge School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The school is an equal opportunities employer and welcomes applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Safer Recruitment

The appointment will be subject to satisfactory references, medical clearance, and an enhanced Disclosure and Barring Service (DBS) check, in line with safer recruitment practices. A full work history must be supplied with no unexplained gaps

Closing date - 10am on Wednesday 21st January 2026

Interviews week commencing 26th January 2026

Job Type: Full-time

Pay: 22,000.00-26,000.00 per year

Benefits:

On-site parking
Work Location: In person