Job Description

Overview:

The Finance & Contracts Lead will play a vital role in making sure Age UK Norwich remains financially strong, accountable, and able to deliver high quality services for older people. This role combines responsibility for our financial operations with oversight of the contracts and partnerships that sustain our work.

Day-to-day, you will be producing accurate and timely financial reports, forecasts, and analysis to support decisions made by the Chief Executive Officer and their leadership team. You will guide the charity budget, work closely with colleagues across the charity to monitor income and expenditure, and ensure that funds, particularly restricted and designated funding, are used appropriately and to the greatest benefit of older people in our community.

You will also oversee our contractual relationships with funders, suppliers, and partners. This means ensuring compliance with funding agreements, supporting audits, and providing reassurance to external stakeholders such as local authorities and commissioners.

This is both a strategic and hands-on role. It requires someone who is comfortable with bookkeeping and financial tasks and activities, plus an ability to analyse and articulate financial data to others and make recommendations at all levels of the charity.

Duties and responsibilities:

Strategic

1. Production and dynamic management of the charity budget working closely with the

Chief Executive Officer, Board of Trustees and Service Delivery Teams.

2. Co-ordinating the Finance & Income Generation Sub-Committee of Trustees and

effective records and controls.

3. Providing monthly and ad-hoc financial analysis to evaluate operational changes,

funding opportunities, and new partnerships.

Operational

4. Producing accurate and timely monthly management reports, including P&L, balance

sheet, cashflow, scenario forecasting, and restricted/designated fund tracking.

5. Tailored financial reporting for partners, funders, and corporate sponsors.

6. Ensuring day-to-day financial record keeping and compliance with accounting

standards, Charities SORP, and internal procedures.

7. Overseeing bank mandates, online banking, cash deposits, petty cash, and payments

authorisation.

8. Supporting timely payroll and pensions returns with our Payroll and Pension providers,

ensuring staff/volunteers are remunerated in-line with policy and HMRC compliance.

9. Ensuring invoices are submitted according to contractual timings, monitoring accounts

receivable and ensuring debts are collected promptly, working closely with the Service

Delivery Team.

Contracts & Partner Management

10. Overseeing approved supplier contracts to ensure compliance and value for money

conducting market and internal reviews for value and usability.

11. Overseeing a portfolio of Trust, Public Sector and Corporate contracts or grants to

ensure compliance and timely financial and performance reporting / evaluation

reporting.

12. Liaising with local authorities, funders, and business partners to provide financial

assurance and maintain strong contractual relationships.

13. Overseeing the production of our annual report and accounts with our appointed

auditors, including on-site audit and filing with the Charities Commission and

Companies House.

Systems & Technology

14. Oversee financial systems to ensure they are efficient, fit-for-purpose, and compliant.

15. Support staff training on financial systems and processes to enable effective use across

the organisation.

Please follow this link to access the full job pack:

Finance & Contracts Lead - V1.01.09.25.pdf

Additional Information:

Working hours for this role are 18 per week (salary pro rota)

The role will require ad hoc travel across the city and Norfolk.

An application form must be completed to be considered for this role, the link for this is found within the job pack.

Job Type: Part-time

Pay: 19,459.00 per year

Expected hours: 18 per week

Benefits:

Company pension Employee discount Free parking Gym membership Health & wellbeing programme On-site parking Referral programme Sick pay
Work authorisation:

United Kingdom (required)
Work Location: In person