Job Description

Baltic Recruitment are currently recruiting for a Permanent Finance Controller joining a highly reputable client based in Washington. The successful candidate will be supporting the Finance Manager, ensuring finance activities are accurate and completed to deadline. Ensuring a thorough understanding of head office and parent company reports and complete to deadlines.
Also, deputizing when necessary and assisting finance staff where needed. Ensuring good communication with staff and providing a high level of customer service, resolving financial queries efficiently and effectively. Completing self- training and development and ensuring all company policies and procedures, specifically supporting those relating to financial standards (UK GAAP & IFRS) are adhered to.
Supporting teamwork by being flexible and able to work overtime as and when required to fulfil financial demand. The successful candidate will be required to carry out any further tasks as deemed necessary; there is a requirement to be flexible with regards to the role as activities may change.
Summary of Main Duties and Responsibilities:

• Update or create new written Standard Operating Procedures (SOP's) in relation to your role and knowledge.
• Assist and support finance team as and when required.
• Ensure good housekeeping and regularly carry out paper, electronic filing and archiving - ensuring confidentiality of data.
• Check the Logistics monthly supplier payment runs before administrators/officers' input and check all payments as required.
• Ensure correct authorisation of payments and file bacs paperwork in Logistics folders. Oversee Sales/Purchase ledger and assist where necessary.
• Check Voucher Transaction report weekly to ensure cost postings are in the correct codes. Prepare consolidated Quarterly VAT returns, upload into HMRC site, print and file paperwork. Reconcile VAT accounts monthly.
• Management of assets, collate required paperwork according to the policies and reconcile SAP assets with manual asset register.
• Communicate with managers each quarter to gather confirmed asset checks, ensure necessary paperwork is completed for additions, transfers, disposals, sales.
• Check Logistics new assets and input new items into assets register, dispose of assets where necessary and run depreciation at month end.
• Prepare Logistics prepayments journal. Once checked, import journal and reconcile at month end. Check Logistics GBP, currency and voucher reconciliations are completed by finance administrator by deadlines, pass to Finance Manager for signing.
• Check and prepare data in Variable & Overhead accruals, create and post journals and reconcile at month end.
• Check and prepare data for Deferred costs, create and post journals and reconcile at month end.
• Check and reconcile all payroll control accounts in the balance sheet. Check all month end journals are posted and balance sheet reconciliations are completed.
• Analyse all costs prior to month end, ensuring correct coding & dept's are used and amend where necessary, reporting any anomalies to Finance Manager.
• Check costs against budget and forecast on a monthly basis and report with narratives before month end close.
• Input monthly profit and loss (P&L) final data into General Manager reports and email after month end closes.
• Collate Logistics data and input into monthly packs (Parts 1, 1.5 & 2), send reports according to deadlines.
• Collate data into the monthly Performance Report. Collate data into Part three monthly performance report & forecast.
• Prepare data for input into monthly Managing Director (MD) report. Collate data and input into the monthly AR report, email according to monthly deadlines.
• Schedule reports - monthly, quarterly, annually, collate data and once checked by Finance Manager, send reports according to deadlines.
• Prepare data for monthly rolling forecasts in preparation for month end. Attend Logistics monthly credit control meetings and support where needed.
• Gather data and input on national statistics reports (various monthly, quarterly & annually) and send data by deadlines. Assist Finance Manager with quarterly financial data. Support internal self-audits with the compliance department where necessary.
• Arrange onsite visits to physically check assets at least once per year. Assist with checking finance files and processes in preparation of internal and external audits. Assist with internal and external audit preparation.

Person Specification:
Knowledge and Experience:

• Knowledge of all areas of finance (Sales, Purchases, Banking, Balance sheet, Profit and Loss and Budgeting)
• Knowledge and use of Microsoft D365 accounting system.
• Knowledge of financial journals and analysis of financial costings, using Internet banking systems.
• Experience of analyzing complex financial data and presenting findings, supervising a team, ensuring efficiency and deadlines are met, managing and resolving conflict.
• Knowledge of working within a warehouse environment, basic and intermediate level of Word and Excel functions.
• Knowledge of preparing and updating standard operating processes, VAT preparation & returns and reconciliations, customs duty and VAT.

Education and Qualifications

• Qualified / Part Qualified Accountant with recognized accountancy body (e.g. ACCA, CIMA, CIPFA)
• Completion of Level 3 AAT certificates or similar level
• Basic and Intermediate word and excel qualification

Working 07.55am - 16.35pm Mon-Thurs and 07.55am - 13.35pm on a Friday.

Skills Required