Job Description

This role calls for an enthusiastic, highly organised and dedicated person who shares our values. This is a diverse role that requires an ability to learn a breadth of finance processes, undertake day-to-day transactions and be adaptable to the needs of the organisation. Over time, this role will give you exposure to several areas of the accounting function.

Key Responsibilities

:

Knowledge of accounts processes, to support day-to-day financial transactional processes. Ability to process all day-to-day financial transactions including Sales and Purchase Ledger, Purchases, Staff Expenses, Volunteer Expenses, Payment Runs, Shutdown reports, petty cash and cash float management. Ability to provide administrative support to the Finance Team Knowledge & skills relating to Microsoft Excel for payments runs and data evaluation General IT literacy, particularly Microsoft 365 Ability to manage and prioritise high volume team e-mail account Maintain regular contact with colleagues at all levels within the organization, dealing with issues such as invoice approval, staff and volunteer expense queries, credit card receipts and any other queries that may arise The role involves monitoring the accounts@ and purchases@ inboxes and dealing with & responding to a high volume of messages promptly and efficiently Liaising with different departments around various finance administration matters Ensure good working relationships with external suppliers, communicating is promptly and clearly when dealing with statements, invoices and any matters that arise Produce and send out Sales ledger invoices and respond to any issues that arise Ensure adherence to all financial deadlines, especially those around the month end process. Ensure the sales and purchase ledger are kept up to date, requesting any missing invoices. Purchase ledger is supported by automated invoice software, 'Verify', the Finance Coordinator will be responsible for administration in keeping this up to date on a daily basis. Checking and coding staff expenses and credit card statements with a view to learning the process for posting relevant journals, ensuring expenditure is allocated to the relevant nominal, department and fund codes. Preparing the supplier and volunteer payment run process on a weekly basis, determining which invoices to pay in line with company procedure, before handing over for review and approval Administrative support for the monthly payroll process Matching off Direct Debits and Payments on Account to invoices or payments made in the bank Accessing bank accounts for bank balance updates and various bank administration With time, learning the process for preparing Monthly Cashflow Statements. Ensure adherence to all financial processes and raise any issues found with the Finance Team Reconciling supplier statements, identifying why an account may not be balancing, investigating and resolving any issues Day to day decisions around finance issues, escalating to the Finance Team if applicable Ability to build good relationships across the organisation in daily interactions across a variety of teams Supporting the team to deliver a strong and effective finance service to the organisation
Any other duties commensurate with the grade, including taking part in, or leading a Shared Reading group.

Person Specification:

Excellent interpersonal, communication and listening skills. Able to demonstrate empathy and ability to view situations from different perspectives Ability to work collaboratively with others Excellent organisational skills with the ability to manage and prioritise workload and meet deadlines Dedicated to the role with the ability to work independently, use initiative and solve problems creatively Takes an active approach to personal learning and development Ability to work supportively and effectively within and across teams and build good working relationships Keen eye for detail and a high level of accuracy Basic knowledge of financial procedures and processes I.T. literate (Microsoft Word/ Excel/ Outlook) Sage Accounts & Sage Payroll Be able to demonstrate an understanding of the wider work of The Reader Group, and its social mission, values and purpose AAT Level 2 qualification (or similar e.g. City & Guilds Bookkeeping) preferable but not essential
If you are looking for a new challenge and want to work for a forward-thinking organisation at a really interesting time, we'd love to hear from you. Please visit https://www.thereader.org.uk/job/finance-coordinator/

Job Types: Part-time, Permanent

Pay: 23,665.96 per year

Expected hours: 21 per week

Benefits:

Discounted or free food Employee discount Enhanced maternity leave Free parking On-site parking Sick pay Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Liverpool L18 3JB

Reference ID: CO_140725