Job Description

Job Summary

To manage the Club's financial operations, ensuring robust financial planning, control and reporting. To provide accurate monthly management accounts, cash flow forecasts and annual budgets, working with the Club Manager, heads of departments and board of directors to ensure timely financial insight, whilst ensuring compliance with all statutory requirements, including CASC (Community Amateur Sports Club).

To manage the Club's payroll function liaising with heads of departments to ensure monthly timesheets are calculated, ensuring statutory compliance, supplied to our payroll provider and ensuring staff are paid.

To fully participate in achieving the Club's vision to be the premier rackets club in the region.

Duties

Lead on financial management and planning, ensuring accurate recording, monitoring and reporting of all financial transactions for East Glos Club Ltd and its trading subsidiary East Glos Club Coaching Ltd. Prepare monthly management accounts for both companies to present to the Board, identifying key areas of income and expenditure, with highlights compared to budget. Ensure that all office systems and financial procedures are continually improved so that they are effective, cost efficient and reliable and can be readily operated by other appropriate staff with a minimum of training. Pay suppliers monthly and manage the creditors and debtors. Produce invoices for services provided. Review and introduce a new system to produce club invoices. Monitor cash flow to ensure the Club remains financially sustainable. With the Club Manager invest reserves accordingly in high interest account ensuring FSA compliance. Signatory on the bank accounts. Ensure compliance with all statutory and regulatory requirements, including HMRC, Companies House and CASC compliance. Lead on the annual audit process, liaising with external auditors and preparing required documentation. With the Reception/Office Manager ensure the proper management of the Club direct debit scheme for subscription payments. Manage the Administration Assistant duties ensuring data input into Sage accounting software for all income and expenditure is correct and banking reconciliation carried out on a weekly basis. Liaise with staff and heads of departments to resolve banking reconciliation variances. Produce the monthly payroll timesheet, working with heads of department, ensuring all staff hours, pay rates, annual leave calculations and HMRC statutory compliance is correct (pensions, SSP etc.), before providing the information to our payroll providers. Ensure staff are paid accordingly. Working with the Admin Manager ensure new starters are set up on payroll with the appropriate documentation. In conjunction with the Reception Manager be responsible for the recruitment and training of the administration assistant role. Provide management accounting data including balance sheet, pre-payment and accruals, deferred income and depreciation to the Treasurer each month and/or as required. Ensure a friendly, attentive and welcoming service to members, prospective members, visitors and guests of the club. Attend meetings as required including the AGM and EGM. Participate in the On-call Manager Rota, key-holder and providing support to staff during evenings and weekends, as required. Handle sensitively any complaints or comments from members, referring to the Club Manager as appropriate. Record any damage or accidents that are reported, referring to the Club Manager as appropriate. Participate in appropriate training courses including First Aid, Fire Marshall and IT. Ensure that shop stock is recorded in the EPOS system and is properly controlled, including the necessary stock checks & stock take. Any other duties commensurate to the role as required to be carried out when required.

Skills

Proven expertise in financial management and accounting principles. Extensive experience in financial planning, analysis, and reporting. Proficiency in managing accounts payable processes and implementing cost control strategies. Excellent organisational skills with keen attention to detail. Ability to interpret complex financial data and communicate insights effectively. Knowledge of current financial regulations and compliance standards within the UK. Competence in using finance software programmes, currently Sage and MS Office applications, particularly Excel.
This role offers an exciting opportunity for a dedicated professional eager to contribute significantly to organisational success through expert financial stewardship.

Job Type: Part-time

Pay: 18,000.00-22,750.00 per year

Expected hours: 20 - 25 per week

Benefits:

Company pension Discounted or free food Employee discount Flexitime Free parking
Work Location: Hybrid remote in Cheltenham GL53 7DF

Application deadline: 12/01/2026