Dundee Volunteer and Voluntary Action Ltd is an independent charity dedicated to strengthening the third sector in Dundee. Our mission is to ensure that charities, social enterprises, and community groups are well-supported, resilient, and capable of delivering high-quality services to the local population.
POST TITLE: Finance Manager
RESPONSIBLE TO: Chief Executive and DVVA Board of Management
DURATION: This is a permanent post and is subject to an initial 6 months probationary period
HOURS: Part time 14hrs (flexible)
SALARY: Scale 7 - 36,146 pro rata
Summary
The finance manager is responsible for overseeing all financial aspects of the organisation, ensuring compliance with relevant legislation and best practices, supporting strategic decision making, and maintaining financial sustainability.
Overview
The effective running of the finance function
An up to date working knowledge of the relevant legislative framework and operating environment
A detailed knowledge and understanding of relevant accounting, internal and external audit procedures and professional standards and best practice guidelines
An understanding of acceptable service standards, policies/procedures and best practice in corporate governance and financial management, charity operation and central and local government contracts and grants
A positive and proactive approach to problem solving, development and standard setting within the finance function
MAIN DUTIES
Statutory Financial Reporting For Audit, In Line With SORP Regulations
Prepare monthly quarterly and annual management accounts and financial reports.
Ensure timely preparation of annual budgets and forecasts.
Monitor cash flow and oversee banking relationships.
Prepare the annual audit file and associated paperwork
Produce year end reports as required by the Board
Prepare the draft year end management accounts
Assist auditors carrying out fieldwork and answer queries
Budgeting and Management Accounting
Prepare the annual core and project budgets
Prepare quarterly management accounts, cash flow statement and balance sheet including appropriate postings for accruals, depreciation etc.
Update fixed assets register
Preparing project reports as required
Monthly Payroll Tasks - Using Sage Payroll
Calculate monthly payroll and maintain payroll files
Process the payroll through Sage Payroll and trigger BACS payment of salaries
Submit appropriate data to HMRC and pension providers and trigger payments of amounts due
Post the salary journal to Sage Accounts
Administer Financial Systems Administer DVVA's financial systems day-to-day including:
Record all transactions in Sage Accounts
Raise sales invoices and requests for payments.
Chase outstanding payments
Pay authorised invoice by BACS
Maintain the purchase ledger
Process staff and volunteer expenses
Monitor DVVA bank accounts including regular reconciliation.
Maintain petty cash system
Deal with customer enquiries
Administer VAT returns under partial exemption rules (if DVA is registered)
Check postings with budget managers on a regular basis to make sure that no items have been inadvertently miscoded or mis-posted
Assist project managers with forecasting costs for budgets and monitoring their expenditure
Governance
As part of the Senior Management Team attend regular meetings with the Chief Executive, Senior Management Team, Treasurer and Board
Provide verbal and written reports as may be required by the Chief Executive and for DVVA Board of Management
Attend the Annual General Meeting
Business Support
Support business development opportunities for DVVA
Assist with the financial aspects of grant applications
General
Contribute to impact of DVVA functions through improving internal systems and identifying and implementing saving and reducing expenditure
Contribute to quality assurance which will ensure compliance with existing quality systems
Be aware of any areas of risk and advise on improvements
Be committed to the work of DVVA and promote team working
Be committed to work of the Third Sector Interface and promote partnership working
Work in accordance with the organisation's policies and procedures
Representational Responsibilities
Manage day to day relationship with banks
Manage day to day relationship with Accountants and Auditors
Attend courses, seminars and other events as required
Represent the organisation in financial and corporate governance situations
OTHER DUTIES
This is a broad description of the post at the date of preparation. It is not an exhaustive list of all possible duties and it is recognised that jobs change and evolve over time. Consequently, this is not a contractual document and the post holder will be required to carry out any other duties to the equivalent level that are necessary to fulfil the purpose of the job. Should the duties change radically then the post and grading will be reviewed.
MAIN WORKING CONTACTS
Internal: Chief Executive, DVVA Board, Senior Management Team and Operational Team Managers
External: Contractors, Funders, Auditors & Number Ten Tenants
CONDITIONS OF SERVICE
These are set out in the organisations' conditions of service
All eligible staff will be automatically enrolled into the company pension scheme.
The organisation has an equal opportunities policy and seeks to be an equal opportunities employer
ANNUAL LEAVE: 25 working days per year, rising to 30 days after 5 years of service
PUBLIC HOLIDAYS: 11 days per year
To apply, please download, complete and return an application pack from our website to our recruitment team by using the 'apply' button.
www.dvva.scot/news/dvva-vacancy-hr-manager/
Job Types: Part-time, Permanent
Pay: 14,566.40 per year
Benefits:
Casual dress
Schedule:
Monday to Friday
No weekends
Application question(s):
Have you downloaded and completed an application pack from our website to email to us or to include in your supporting documents? https://dvva.scot/news/dvva-vacancy-hr-manager/
Work Location: In person