Job Description

Open to Full time & Part time

Hybrid remote - minimum of 2 days per week on site (Farnborough, Hampshire)

At Lyphe, our mission is to bring medical cannabis to those with unmet medical needs. We're looking for an organised finance professional to manage day-to-day accounting activities, aligned with our core values:

Listen: Prioritise needs and feedback to create a respectful, inclusive environment. Yield Growth: Embrace innovation to improve care and reduce stigma. Provide with Excellence: Deliver compassionate, high-standard service. Help with Integrity: Offer transparent support for responsible cannabis use. Engage with Impact: Build trust and collaboration through open communication.
The Finance Manager is responsible for the end-to-end management of Lyphe's day-to-day finance and accounting activities. As the primary internal finance role, you will ensure all accounting records, transactions and financial processes are accurate, timely and compliant, while supporting the wider business with reliable financial information. Working closely with the Managing Director, senior management team, department heads and external accountants, you will play a key role in maintaining strong financial controls, supporting operational decision-making and ensuring the smooth running of all finance-related administration across the Company.

This role is right for you if you if you enjoy working in a fast-paced, highly commercial and dynamic environment and take pride in accuracy and attention to detail. You are highly numerate, organised and comfortable juggling multiple priorities across a growing organisation with several moving parts. You are confident producing high-quality financial work under pressure and to deadlines, enjoy being the go-to person for finance-related queries, and are proactive in resolving issues. You're a self-starter who enjoys working collaboratively across teams and supporting both operational and senior stakeholders.

Contract basis:

Hybrid remote - minimum of 2 days per week on site (Farnborough, Hampshire)

Job Duties & Responsibilities:

Core Finance & Bookkeeping

Maintain accurate and up-to-date accounting records for the Company using Xero. Manage the purchase ledger, including raising purchase orders, uploading invoices, raising credit notes and matching invoices to POs. Reconcile delivery notes against invoices, working with the dispensary and operational teams to confirm receipt of stock prior to payment. Manage the sales ledger, including raising sales invoices, allocating receipts and chasing outstanding debtors where required. Prepare payment runs and payment lists, ensuring appropriate authorisation and controls are in place. Perform regular bank account and credit card reconciliations. Manage intercompany reconciliations as required.

Expenses, Payroll & People-Related Finance

Review, upload and process staff expenses accurately and in a timely manner. Prepare payroll reports on a monthly basis, ensuring all changes and payments are fully approved prior to submission. Draft headcount analysis and provide people-related finance data to support management decision-making. Administer pension processes, including Nest Pensions. Manage P11D administration and related reporting.

Compliance, Reporting & External Liaison

Prepare and submit VAT returns and support ongoing VAT compliance. Respond to finance-related queries from HMRC, FCA and the Office for National Statistics, escalating to external advisors where appropriate. Prepare schedules, reconciliations and supporting documentation for monthly management accounts and year-end reporting. Act as the main point of contact for external management accountants and year-end accountants. Support ad-hoc reporting requirements, including spend analysis, international spend, and monthly cash burn reporting.

Systems, Queries & Business Support

Manage Xero system administration, including setting up new employees, suppliers, customers and companies as required. Manage finance inboxes (e.g. accounts@), ensuring queries are responded to promptly and escalated appropriately. Act as a point of contact for finance-related queries from staff, suppliers and external providers, delivering a high standard of internal customer service. Support senior management with ad-hoc financial queries and analysis.
In addition to the duties and responsibilities listed, the post holder is required to perform any other reasonable duties from time to time.

Qualifications / Training:

Essential:

AAT Level 4 qualified or CIMA / ACCA part-qualified or fully qualified. Proven experience in a hands-on bookkeeping or all-round finance role.

Desirable:

Strong working knowledge of Xero

Experience & Skills

Essential:

Experience managing purchase and sales ledgers, including invoicing, credit control and reconciliations. Experience completing regular bank and credit card reconciliations. Working knowledge of VAT and experience preparing VAT returns. Strong attention to detail with a high level of accuracy. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Confident communicating with internal teams, suppliers and external accountants. Organised, reliable and able to work independently with minimal supervision.

Desirable:

Experience supporting payroll processes and preparing payroll reports. Experience working in a healthcare, regulated or multi-entity environment. Experience supporting management accounts preparation and year-end processes. Experience reconciling stock, delivery notes and supplier invoices. Experience responding to HMRC or other regulatory queries. Experience managing expenses, P11Ds and pension administration.
The role may require additional background checks in order to fulfil regulatory conditions. Due to the nature of the business, the role exists in a highly regulated environment, it is imperative that following procedures and audit requirements is considered a priority at all times. You will have access to sensitive personal data of our customers; ultimate confidentiality, discretion and sensitive approach is a priority at all times.

Job Types: Full-time, Permanent

Pay: 35,000.00-40,000.00 per year

Benefits:

Casual dress Company events Company pension Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Flexitime Free parking On-site parking Private medical insurance Referral programme Sick pay Work from home
Ability to commute/relocate:

Farnborough GU14: reliably commute or plan to relocate before starting work (required)
Experience:

finance: 3 years (required) Xero: 1 year (preferred)
Licence/Certification:

AAT Level 4 or CIMA / ACCA part/fully qualified. (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Farnborough GU14