Job Description

Responsible for the management of all financial matters on site, providing analytical reporting to the Centre Director & Surveyor.


Ensure robust financial management of the centre's service charge, non-recoverable expenditure and car park P&L.


Line manage the centre Administrator.

Key Responsibilities

Oversee the finance department operation, set goals and objectives, and design a framework for these to be met. Preparing service charge budgets, meticulously monitoring expenditure and income, cash flow management and producing monthly reconcilliations and forecasts. This will include service charge budgets along with the centre's NRI (Non-Recoverable Income) budget where applicable. Provide monthly P&L's, income and expenditure forecast against actual for the shopping centre and car parks. Ensure that all aspects of the Centre's financial processes from purchasing to invoicing are completed in line with company policy, authority limits and controls. Provide reports to accounts and surveyors of any ad-hoc income and recharges, including checking appropriate documents available to support queries (for example on recharges to tenant occupiers). Provide ad-hoc reports, data and analysis to support the Centre Director for strategic and operational decisions. Work closely with the surveyor and client accountant to ensure all client requests are managed effectively. Management of suppliers ensuring all PO requests and queries are dealt with in a timely manner. Liaise with auditors to ensure appropriate monitoring of Service Charge expenditure is maintained and year-end reconciliations are completed within 28 days of issue. Provide financial reports and interpret financial information to non-finance budget holders. Monthly review of income and expenditure along with adjustments to ensure adequate variance analysis. Management of the Landlord Rates liabilities where appropriate. Support HR on payroll adjustments and manage the payroll process to ensure accuracy and minimal errors. Management of utility invoices, including void units. Checking invoices are based on meter reads not estimates and to track utility expenditure. Working with 3rd party provider for Utilities to ensure accuracy and no debt. Process CoT within 24 hours of a unit coming back under the centre's control. Maintain Audit of all contracts with suppliers, check invoices are within terms of supplier agreements and benchmark KPI performance. Provide recommendations for savings, and analysis of cost headings to show good financial and management controls in place.

Leadership

Line manage the centre Administrator Be part of the duty management team and rota which will include on call and weekend working in line with centre's duty management rota / needs of the business. Any other duties as required.

Skills, Knowledge and Experience

Computer literate, in particular Excel, SharePoint & Word. Excellence in organisational ability, oral and written communication, report writing and exemplary presentation skills, capable of engaging senior managers and delivery teams alike. Financial acumen with strong commercial focus applied within a large organisation, with success in preparing and managing budgets and profit and loss (P&L) accounts. Ability to present articulately at various management meetings Strong attention to detail. Strong organisational and management skills. Ability to work well with others and make clear decisions and continue to deliver results under pressure. Excellent time management and prioritisation skills. Ability to handle confidential information. A team player who can work effectively with a variety of different people. Experience working in a fast paced environment. Driving consistent processes and delivering consistent results. Excellent people management skills, with a record of leading through motivation and recognition.

Desirable

Previous experience of property management accounting platforms desirable but not essential Qualified (AAT, CIMA, ACCA or equivalent) or other similar. Deadline driven accounts environment experience SIA non front line licence

Working hours - 40 hours / Salary - 40,000


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Please see our Benefits Booklet for more information.