Job Description

Finance Manager

Reports to:

Director of Operations

Responsible for:

Finance team (5 roles)


IT Controller

Salary:

45,000 - 55,000 p.a.

Contract:

Full time, permanent

Benefits:

33 days annual leave (including bank holidays), contributary pension, staff discounts for tickets (t&c apply)


As the South West's principal centre for the performing arts, Theatre Royal Plymouth welcomes many thousands of people through our doors every year with our intention of creating a special experience for everyone: our team, our participants, artists and visiting companies, and 350,000 ticket holders.

OVERVIEW

Are you a 'creative accountant'? We are looking for a top-notch accountant who enjoys theatre and the wider arts scene. Working in a vibrant creative atmosphere, you will support the Finance Team to deliver the accounting function of a complex charity. TRP is really like several businesses in one: producing, receiving, community engagement, scenic build and hospitality. You will be switching from one thing to another, with no two days the same.


You will be an experienced accountant with a working knowledge of large organisations. You will be an excellent communicator, willing to share knowledge and support colleagues with clarity and honesty. You will have experience of running a finance team and be confident in the IT aspects of finance systems as well as having a more general understanding of IT infrastructures and cybersecurity.


Being a people-focussed industry, our work is carried out in person either at the theatre on Royal Parade, Plymouth or TR2, our Production & Learning Centre at Cattedown.


If you share our values and believe that theatre can change lives, then we want to hear from you.

Inclusion and Diversity

We are committed to cultivating a culture of inclusion at TRP with a workforce, participants and audiences that reflect the diversity of the communities we serve.


The collective power of each team member's life experiences, knowledge, innovation, self-expression, and talent creates the very best environment for us to achieve our ambitions and lead the sector.


In recruiting for our team, we recognise the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and belief

The Role

Primarily, the Finance Manager, will:

Ensure the finance system and its related processes run in a timely and accurate manner. Maintain a focus on continual process improvement across all financial activities, including but not limited to the finance systems development and internal processes, with the aim of improving efficiency and accuracy. Oversee the monthly production of management accounts, write the interpretive commentary and complete the funds reconciliation, for review by the Director of Operations. Support the Management Accountant in completing the VAT return (currently based on partial exemption) for review by the Director of Operations. Ensure that TRP reports and pays VAT, PAYE, NI and pension contributions in a timely and accurate manner and is compliant with all legal obligations in this respect. Ensure that all suppliers to TRP are paid in a timely and accurate manner. Ensure that invoices for supplies by TRP are raised promptly and debts collected in a timely manner. Review settlement paperwork for performances in accordance with contracts with visiting companies for approval by the Director of Operations Fulfil all financial reporting requirements for Arts Council England and, when required, Trusts & Foundations Work with the Director of Operations to carry out the budget setting process and any reforecasting that is required during the year Prepare and submit the annual returns for Arts Council England and the Charity Commission Prepare the statutory accounts for TRP and Talklight Ltd (TRP's trading subsidiary) and take them through the statutory audit process, supported by the Director of Operations Prepare and submit all Theatre Tax Relief claims - currently through TRP's tax advisers. Be a signatory for the bank accounts and payment systems. Work closely with the Director of Operations to review investments to ensure that TRP's money is always working hard for the organisation. With the IT Controller, monitor the IT contract and services on an on-going basis. Manage the IT and telephony infrastructure (changes, upgrades, additions, removals, etc) together with the IT Controller. Provide support to the Director of Operations for any internal audit work, whether this is done internally or by external experts. Provide analysis and interpretation of financial data for internal use and presentation to third parties eg insurance claims, financial summaries, environmental reports, trends etc

Principal HoD responsibilities and skills:

Provide inspirational leadership and effective management within your team ensuring that they are motivated, developed and empowered to achieve excellence and that they receive regular, constructive feedback and support to continually improve. Ensure all systems, processes and procedures within your department are compliant with all relevant legislative and industry best practice standards and that these are understood and carried out in a manner that reflect our values. Champion TRP and ensure our strategic ambitions and creative projects are confidently represented within your team, and any internal forums you attend. Along with facilitating and supporting the attendance and contribution of team members to internal TRP project groups. Facilitate regular two-way communication within your team ensuring that strategic objectives and operational priorities are understood and that any organisational change is clearly explained and implemented supportively and with empathy. Act as role model and champion of our core values and ensure that these are demonstrated positively and consistently across all areas of responsibility.

Principal tasks

Hold financial responsibility for the work of your team: planning investment, setting budgets in line with business plan objectives, monitoring expenditure across the year, understanding and reporting variances that might arise. Plan and support the delivery of effective recruitment, induction, and development of new team members in line with TRP recruitment policies, particularly Inclusion and Diversity objectives, and to oversee the welcome, induction and settling in of all new team members. Plan team activity appropriately ensuring that time, budget, and resource is allocated fairly and consistently to support the achievement of daily tasks and agreed project work on time and within budget. Ensure your team receive adequate information and training and are suitably skilled and equipped to carry out their duties safely to an excellent standard. Set and monitor key performance indicators for the team in line with operational requirements and business plan objectives. Create a positive, supportive work environment for your team that provides opportunity for regular ongoing communication and feedback; supports individual and team wellbeing and creates the conditions for success. Fulfil all other reasonable duties that may be requested by your line manager.

The Person

Our values are at the heart of everything we say and do, and our people demonstrate these values in every aspect of their work. To be successful in this role, you should be able to demonstrate the following skills, experience, and behaviour in line with these values.


Quality:


Taking pride in achieving excellence. We take responsibility for and pride in what we do, recognising each other's good work. We set consistently high expectations and ensure that everyone has the skills to achieve excellence.



Collaboration:


Valuing each other in the way we work, communicate and spend time together: We communicate regularly with each other, listening and understanding people's needs. We value and respect the relationships we have with colleagues and partners and we celebrate shared successes.





Is accountable for own work ensuring it meets expectations and agreed standards. Shows energy and enthusiasm in achieving personal and team objectives. Works with colleagues to deliver the highest possible standards. Understands and delivers in line with relevant legislation, policies, procedures and instructions. Identifies problems and suggests solutions or escalates. Actively engages with training and development to improve knowledge and skills. Is trustworthy and discreet when dealing with confidential information. Excellent project management skills with strong personal administrative skills and able to assess the needs of stakeholders and support others to deliver to deadlines.
Is friendly and welcoming. Proactively seeks information to do their job well. Demonstrates the ability to liaise and work with a broad spectrum of people. Anticipates needs of others and responds accordingly. Actively seeks, encourages and acts upon feedback. Shows consideration for colleagues' welfare. Setting standards of quality used to giving regular feedback that drives a culture of continual improvement.


Creativity:


Being imaginative in everything we do: We use our knowledge, experience and judgement to explore doing things differently. We aim to empower everyone in the organisation to adopt a flexible, open-minded and imaginative approach.



Diversity:


Embracing the diversity among our people and community: We embrace and value difference and individuality treating everyone as equally important. Together we are stronger and more effective.





Listens to information and asks questions to improve knowledge. Is open to new ideas and ways of working and willing to try new approaches to find the best way of doing something. Shares ideas and makes suggestions. Makes decisions appropriate to role without asking for permission. Thinks about different options when solving a problem. Is self-motivated and able to use initiative to identify improvements and develop new skills, training, solutions. Confidently welcomes and embraces people from all areas of the community/backgrounds. Seeks to understand others and respects views and opinions. Treats people fairly. Openly gives and receives feedback. * Engages with Theatre Royal Plymouth's community activities and programs.