Job Description

Main responsibilities:

Financial Management and Reporting Produce timely, accurate and relevant internal financial reporting information for the charity and its subsidiary company, for presentation to the Management Team. Ensure that legacy income is appropriately recognised in the accounts and working papers are kept up to date. Produce and submit quarterly VAT returns for the trading subsidiary and an annual VAT return for the charity. Ensure that the fixed asset accounting schedules for both the charity and the trading subsidiary are maintained.



Ensure that the restricted funds schedule is maintained. Ensure that control accounts and inter-company accounts are reconciled on a regular basis, and that inter-company balances are paid over in a timely manner. Review balance sheet debtors and creditors on a regular basis. Prepare a monthly rolling cash flow forecast, to support the Director of Finance in Treasury Management Produce analyses, costing and reports on topics as requested.



Produce detailed components of the charitys financial plan, including the annual departmental budgets, as agreed with the Director of Finance. Produce notes and working papers for the charitys annual accounts, as agreed with the Director of Finance. Finance Business Partnering Provide support to budget holders and other colleagues so that: Variances from budget and queries are investigated swiftly, and remedial action identified as appropriate Financial procedures and controls are understood and followed. Financial reporting arrangements for new projects and initiatives are established Review information provided by the payroll agent and raise / respond to queries as required, in conjunction with the Finance Officer Payroll Administration Provide financial training and support to the rest of the organisation, in conjunction with other members of the Finance Team.



Support the Director of Finance and Director of Corporate Services in ensuring appropriate operational access to third-party payment systems and online account portals. Undertake audits of adherence to policies as requested Team leadership and improving ways of working Line manage the Finance Officers (three members of staff 2.4 whole time equivalents) Introduce a new finance system in conjunction with the Director of Finance and other members of the Finance Team. Establish and review the finance timetable, deadlines and work priorities, in conjunction with the Director of Finance and other members of the Finance Team Problem solve, so that workflows and processes in different parts of the organisation (e.g. finance and fundraising) support each other as effectively as possible.



Plan and manage the work of the volunteers in the Finance Department General: Read, understand and comply with all Hospice policies and procedures, applying the principles appropriate to the role. To be aware of individual specific responsibilities in respect of the Safeguarding of Vulnerable Adults, in relation to the role.