Job Description

Overview

:

BBSM Ltd is a renewable energy company specialising in the service, maintenance, and installation of commercial biomass boiler systems. The administration office and warehouse are based in Tiverton with 10 staff, and there are 21 field engineers based throughout the UK.

We are looking for a highly capable person who will develop an in-depth knowledge of BBSB Ltd by carrying out and being responsible for the financial management of the company.

The successful candidate will be hands-on, accountable, and a decision maker who can manage people, both colleagues and external contacts, through highly effective communication and timely actions.

Main purposes of the job:

Reviewing financial information, preparing financial reports, and developing strategies to reduce financial risk.

Key Responsibilities include:

Bookkeeping and Accounts:

Responsible for processing and recording invoices from major suppliers, particularly those involving Purchase Orders (POs). Key suppliers include BSS, SBS, and SF Ltd. This includes ensuring accuracy, coding, and timely entry into the accounting system.

Bank Reconciliation:

Performing regular bank reconciliations to ensure all transactions are accurately recorded, and discrepancies are promptly investigated and resolved.

VAT Returns Submission:

Preparing and submitting quarterly VAT returns in accordance with HMRC regulations, ensuring completeness and compliance. Check Postponed VAT Statement and account for import VAT on VAT Return.

VAT Account Management & Reconciliation:

Monitoring the posted VAT control account and reconciling it with submitted VAT returns to maintain financial accuracy and regulatory compliance.

CIS (Construction Industry Scheme) Management:

Managing CIS submissions and processing CIS deductions appropriately, ensuring compliance with HMRC regulations and timely reporting.

Timesheet Verification:

Reviewing and verifying employee and subcontractor timesheets for accuracy before processing for payroll.

Payroll Processing:

Preparing and processing payroll for employees, including statutory deductions, ensuring timely payments, and reporting. Liaise with outsourced payroll provider to process the payroll. Making PAYE/NI payment each month.

Credit Control:

Managing accounts receivable, including chasing overdue invoices, maintaining good client relationships, and minimizing bad debts.

Cash Flow Management:

Monitoring and managing the company's cash flow to ensure liquidity, forecasting cash needs, and identifying potential financial risks.

Credit Card Application:

Ensuring necessary documentation is prepared and submitted, and monitoring card usage.

Invoice Margin Check:

Reviewing client invoices to ensure that appropriate profit margins are applied and recorded correctly, particularly where costs are recharged.

Year-End Accounts Support:

Assisting in the preparation of year-end statutory accounts, including gathering supporting documentation, schedules, and responding to accountants' queries.

Financial Reporting:

Supporting the preparation of regular financial reports for management, highlighting key financial metrics, trends, and variances.

Management Accounts Preparation & Presentation:

Preparing detailed management accounts on a monthly or quarterly basis, including commentary and analysis, and presenting these reports to management for decision-making purposes.

Key Objectives:

Ensure timely processing of all financial transactions. Ensure accuracy of all data within the Finance System. Minimise financial risk to the organisation. Optimise cashflow. Accurate and timely management reporting to the Senior Management Team.

Essential skills and experience

Demonstrable experience in hands-on finance management roles, confident in making timely decisions In depth knowledge of the Xero accounting software Highly effective communication skills (verbal and written) Ability to multitask Proficiency in the Microsoft Office Suite - especially Excel and Teams. Personable and experienced enough to work effectively with colleagues from various backgrounds and levels of ability. A team player.

Desirable skills and experience

Experience working in a commercial service industry with field-based staff.

Core Competencies

Systematic approach to work Attention to detail Self-motivated with the ability to work unsupervised Ability to work to deadlines Ability to use initiative to manage situations as they arise Ability to achieve positive outcomes from potentially difficult external & internal scenarios, e.g. invoicing disputes and timesheet/ expense claim discrepancies Respectful of others
Job Types: Full-time, Permanent

Pay: 35,000.00-45,000.00 per year

Benefits:

Company pension Gym membership
Work Location: In person