Job Description

Financial Planning and Budget Management Develop and manage annual budgets aligned with practice goals Monitor monthly and quarterly budgets identifying variances and implementing corrective actions Conduct quarterly budget reviews and financial forecasting Analyse financial data to support decision-making for operational improvements Financial Management Oversee day-to-day financial operations using Xero and other accounting platforms Maintain accurate and timely financial records including reconciliation of all income payments and receipts Manage partners drawings and NHS pension schemes Coordinate payroll PAYE and ledger coding with the Managed Payroll Service Oversee bank accounts and liaise with banking providers Maximise income and control expenditure Manage year-end reporting with external accountants Oversee lease and rental agreements and ensure appropriate income tracking Financial Reporting and Reconciliation Prepare monthly quarterly and annual financial reports for stakeholders Manage PCSE reconciliation monthly Reconcile accounts in Xero ensuring accurate records Track income streams including NHS payments private income grants and teaching income Monitor and analyse KPIs and present forecasts to partners Use Fathom or similar tools for forecasting and scenario planning Claims and Submissions Submit accurate and timely claims for CQRS PPA DES and Local Incentivised Services Submit enhanced service claims such as immunisations Prepare and submit quarterly claims for services such as Minor Surgery IUCD Wound Care Track rent and service charge claims and liaise with NHS Property Services Ensure all claims have the required documentation Expense Management Oversee practice expenses and ensure proper documentation Approve and process payments to suppliers and service providers Ensure compliance with expense policies and manage petty cash Payroll and Pension Administration Manage payroll for all staff and ensure HMRC compliance Set up new employees in payroll and manage records Submit pensions and comply with NHS Pension Scheme requirements Invoicing and Billing Create and issue invoices for private work room rentals and external services Manage third-party billing and follow up on outstanding payments Audit and Compliance Prepare financial records for audits Ensure compliance with NHS regulations and standards Implement internal controls to mitigate financial risks Financial Systems and Process Improvement Manage Xero and other financial systems Review and improve financial processes for accuracy and efficiency Train admin staff on financial procedures as needed Strategic Financial Support Support practice management in strategic planning and financial modelling Provide financial advice on savings and funding options Assist in preparing business cases for new initiatives Stakeholder Liaison Serve as financial contact for PCSE NHS England accountants and auditors Liaise with banks suppliers and service providers