Job Description

CHARITY OVERVIEW

The Green Room Foundation is dedicated to transforming the lives of young people with special educational needs. We run 2 schools and a college to offer a supportive and stimulating environment for students facing various challenges, including autism spectrum disorder, ADHD, and emotional difficulties. Our mission is to provide inclusive education that fosters growth, confidence, and success.

PURPOSE OF THE ROLE:

The Green Room Foundation needs a Finance Manager to work in partnership with our foundation staff and school support teams to assist in the smooth running of our schools. This important role provides the analysis and balance to ensure the books are well kept and the management receives the information they need, and assists in ensuring the organisation is well run financially now and in the future.

This is a full time role with team leadership responsibility for a full time book keeper, and potentially others in the future. This role reports to the School Business Director and provides information to our Executive Team and Board of Trustees.

The Green Room Foundation is a lively environment where we pursue audacious and unmissable education for our pupils and consequently during term time it is very busy, leaving the traditional school holidays and half terms to prepare finances and administration for the following term.

This role is 40 hours per week, with 6 weeks holiday to be taken across the year.

MAIN DUTIES & RESPONSIBILITIES:

Working in coordination with the book keeper and the School Business Director, this role includes a variety of financial management tasks indicated below. Acting as balance to ensure all financial controls are in place and functioning well is also part of the role. Forward looking tasks like preparing business case financial data and investment management are also part of the role in conjunction with the School Business Director. We process the books for The Swan CIC and this role will work with their Directors and the Pub Manager to ensure essential controls are in place.

The overall goal is to keep the organisations running smoothly financially.

General Duties:

Line Management/Team Leadership of Finance Staff Providing support for Budget Holders and those managing the school budgets. Processing out of budget requests. Quarterly VAT Return and payments Reconciliation of various cost centres

Banking:

Making payments (including payroll and transfers between accounts) Setting up bank accounts and changing signatories as needed. Moving funds between current and deposit accounts in line with guidance provided to achieve the best rates of return.

Financial Controls:

Checking accounts payable, accounts receivable, bank reconciliations and bank balances is required weekly, and then resolving issues that arise. Complete annual fee uplift processes for each council. Preparing our price list annually. School budget calculation and payment termly school bank accounts. Ensure bank accounts are fully reconciled each week. Create financial control systems for new projects initiated by the schools or ELT.

Financial Management and Reporting:

Analysing the profitability of entrepreneurial events and charitable activities undertaken. Liaising with accountants to provide them with necessary information for end of year accounts. Appointing (via Trustee decision) auditors annually. Providing all information required by auditors to complete the audit. Ensuring audited accounts are submitted to Companies House and appropriate documentation is submitted to The Charity Commission prior to deadlines. Ensure tax returns are submitted correcting and prior to deadline (working with Accountants). Ensure Gift Aid submissions are submitted in a timely manner. Prepare the annual budget document for completion by ELT. Extend and complete the cashflow forecast. Update the Trustee pack and any other financial information required by the Trustees. Complete a monthly Finance Meeting presentation for Trustees. Prepare business case financial data as needed by the Executive Leadership Team.
Due to the varied nature of this role there may be additional tasks and projects to get involved in as the schools develop.

KEY CRITERIA:

Previous experience of financial management (bookkeeping and financial analysis/reconciliation/reporting experience), line management and ideally some project management.

This position requires a calm, polite, non-judgemental person who can work quickly and precisely, can multi-task and organise their work despite interruptions to deliver to deadlines.

It is a busy and varied role which suits a person who can rapidly re-prioritise depending on the circumstances at the time, and consequently has excellent attention to detail.

In addition we require excellent interpersonal skills to liaise with colleagues and visitors, and clear precise written and verbal communication skills.

Good literacy and numeracy skills are essential, with knowledge of Google technology, Xero and Arbor an advantage.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. This post is subject to an enhanced DBS check.

Check out our website and if this is a good fit for you send you CV and a letter explaining why to recruitment@thegreenroomschool.com

Job Types: Full-time, Permanent

Pay: From 40,000.00 per year

Benefits:

Casual dress Company events Company pension Cycle to work scheme Life insurance Private medical insurance Sabbatical Sick pay
Work authorisation:

United Kingdom (required)
Work Location: In person