Job Description

We are currently recruiting for an experienced Finance & Office Administrator to join our growing team on a permanent basis. Ideally the successful candidate will be an AAT qualified person that can be confident as the stand-alone finance/administration person in a small family run company with the ability to be proactive. Our company carries out regular property maintenance and repair works within the commercial and domestic sector with a team of skilled maintenance engineers. The main purpose of the role is to carry out a range of tasks ensuring a high standard of administration and professionally representing the company at all times.
Finance/Administration tasks & typical duties include:
Finance:

• All sales ledger including credit control and requesting purchase orders from clients.
• All purchase ledger including negotiating/renewing contracts with suppliers.
• Calculate and monitor the profitability of individual jobs.
• Controlling and reconciling company credit card account.
• Bank reconciliation including monitoring of company cashflow and processing payments.
• File quarterly VAT returns & monthly CIS returns.
• Monitor fixed assets and post depreciation.
• Monthly balance sheet reconciliations and journals.
• Liaise with external accountants annually.
• Produce accurate monthly management accounts for the MD.
• File companies house annual confirmation statement.

HR & Recruitment:

• Process monthly payroll for 8 employees.
• Manage HR records for employees including leave records.
• Arrange and monitor staff training.
• Manage company pension scheme.
• Assist the MD with any recruitment and onboarding administration.

Administration:

• Answering business calls during office hours mainly from clients.
• Managing the administration of jobs including job scheduling.
• Produce job completion reports with photos to send with invoices to customers.
• Liaise with maintenance team via phone during current jobs.
• Assist the MD with producing client quotations for jobs.
• Update and manage the company social media accounts.
• Assist the MD with any Health & Safety administration.
• Manage the company digital account for staff emails.
• Any other ad hoc administration duties required by the MD.

A company laptop and mobile phone will be provided. The majority of work will be carried out from your home with the occasional workday in our Redditch based office (Hybrid Role requiring home broadband in place).
Full clean UK Driving Licence required, and experience of Xero accounting software preferred but not essential. If no Xero experience then, experience of similar accounting software's will be required. Must be proficient in using Microsoft Office.
Working hours: Monday - Thursday 09:00-17:00, Friday 09:00-16:30 (37 hours with 30-minute lunch break each day).

Skills Required