Job Description

JPurpose of job:

To support the Chief Executive Officer, General Manager, and Finance Manager through the delivery of accurate, timely, and robust financial administration. The post holder will maintain strong financial controls, assist with procurement and income auditing, support funding applications with financial information, and ensure that financial systems across the organisation operate to a high standard of governance, transparency, and compliance.

The Finance Officer will work collaboratively across all departments, ensuring that the organisation's financial records are accurate, auditable, and aligned with charity sector requirements and internal policies. The role supports organisational growth, commercial diversification, and the delivery of essential community services.

Main Duties and /Responsibilities:

Financial Administration and Governance

o

Maintain accurate, up to date, and audit-ready financial records for the organisation.

Ensure financial documentation complies with legislation, internal policy, and funder requirements. Support the development, maintenance, and implementation of financial systems and procedures. Assist with internal audits and prepare documentation for external auditors. Maintain strong financial controls including segregation of duties and evidence-based reconciliation. Support preparation of financial evidence for funding applications and grants.

Procurement and Purchasing

Obtain quotes for goods and services in line with the organisation's procurement procedures. Verify all purchase orders, supplier invoices, and payments for accuracy and authorisation. Maintain procurement records that can be audited by funders and regulatory bodies. Support the General Manager and Finance Manager in monitoring expenditure across multiple projects.

Income Auditing and Reconciliation

The Finance Oficer is responsible for accurate reconciliation across all income streams, including:

Cafe income Meals on Wheels income Community Shop income Retail and E Commerce income Room hire income Training, education, and workshop income Grant and project income Donations and fundraising
Daily and weekly duties include:

Reconciliation of Zettle EPOS reports. Verification of cash and card income. Cross-checking income reports with departmental submissions. Investigating discrepancies promptly. Ensuring all income is banked and recorded accurately.

Accounting Systems and Reporting

Input all financial transactions into the organisation's accounting system. Support the month-end process including journals, accruals, and reconciliations. Assist with preparation of monthly management accounts. Assist the General Manager and Finance Manager with departmental financial reports. Prepare supporting schedules for the Chief Executive Officer, General Manager, and Board.

Payroll and Employee Records Support

Support the Finance Manager with payroll preparation. Ensure timesheets, attendance records, and payroll documentation are accurate and complete. Maintain accurate records of staff annual leave, sick leave, and other entitlements. Support payroll reporting requirements including submissions to HMRC and pension providers.

Asset Register Management

Maintain and update the fixed asset register. Ensure all acquisitions, disposals, and asset movements are recorded. Support funder auditing of assets purchased through restricted funds.

Banking and Payments

Prepare and process approved payments including BACS, cheques, and supplier transfers. Perform bank reconciliations and monitor account balances. Resolve payment queries with suppliers. Ensure compliance with authorisation procedures.

Funding Support

Prepare financial evidence for funding applications, tenders, business cases, and redeployment requests. Assist the General Manager and Finance Manager with financial analysis for project proposals. Track spend against restricted and unrestricted grants and provide regular updates.

Cross-Departmental Financial Support

The Finance Officer will provide financial support to the following services:

Daycare Community Cafe Meals on Wheels Community Shop Transport Department Welfare Rights and Advice Services SureStart Workshops (Joinery and Electrical) Training and Education programmes Recycling and Circular Economy projects Community Outreach Catering and Hospitality functions Retail and E Commerce operations
This includes gathering information, verifying financial data, reconciling cross-departmental income, and supporting operational managers in understanding budgets and expenditure.

Administrative and IT Duties

Maintain an organised and secure financial filing system. Prepare reports, spreadsheets, presentations, and documents as required. Respond to enquiries, correspondence, and internal requests in a professional manner. Liaise with IT support services to resolve finance system issues.

Person Specification

Essential Criteria

IATI Accounting Technician Diploma or equivalent
or

Third level qualification with significant accounting and finance elements
or

Part-qualified accountancy qualification
And/or

At least two years experience in a financial accounting or finance administration environment. Experience with accounting software and computerised payroll systems. Strong Excel skills including creation of reports, reconciliations, and analysis. Experience of financial projections, budget monitoring, and expenditure analysis. High level of accuracy and attention to detail. Ability to work with confidential information. Ability to meet deadlines and manage competing priorities. A full current driving licence and access to a car, unless unable to hold a licence due to disability.

Desirable Criteria

Applicants with relevant experience in any of the following areas will be considered favourably:

Retail operations Health and social care environments Payroll services Catering, food service, hospitality, or cafe operations Community outreach or community development Daycare services for vulnerable adults Recycling, circular economy, or environmental projects Training or education programmes Joinery or electrical workshop operations Welfare rights or advice services E Commerce or digital sales platforms Project management experience Experience in multi-department or multi-site organisations Experience with internal or external audits Experience using Zettle or similar EPOS systems Experience with developing or supporting funding applications Experience supporting procurement processes

Additional Information

The post holder must adhere to the organisation's policies and procedures. The organisation may assign additional duties that are reasonably aligned with this role. Continued employment is subject to successful completion of probation.
Job Types: Part-time, Permanent

Pay: 14.00 per hour

Expected hours: 25 per week

Benefits:

Canteen Company pension Flexitime Free parking On-site parking
Work Location: In person