Job Description

Walesby Forest, Brake Road, Walesby, Notts, NG22 9NG

We are looking for a dynamic, proactive, and fully customer focused finance manager to ensure that all financial transactions with both customers and suppliers are accurate, timely, and compliant with good practice. You will ensure that the experience for customers and suppliers dealing with us is friendly and positive. You will assist in the annual audit process.

The role requires a commitment to achieve AAT level 3, funded by the charity. As each professional accountancy qualification is achieved salary will be reviewed.

Specific Tasks

Accounts

Submit all financial information to be reported in Xero. Ensure compliance with the limits of authority and flag up any potential issues. Help ensure that capital budgets aren't exceeded. Maintain the accruals and prepayment spreadsheets ensuring they balance with Xero. Oversee the spot check of stock.

Purchase Orders

Maintain purchase order register in ApprovalMax Work directly with managers and respond to queries in a timely manner. Check that purchase orders and delivery notes match the purchase invoices.

Purchase Invoices

Process supplier invoices in ApprovalMax and match with approved purchase orders. Check and reconcile supplier statements with investigation of any discrepancies. Raise issues directly with managers if issues arise.

Banking

Cash up the bar, shop and office tills. Reconcile card payments against SumUp reports. Reconcile petty cash weekly. Prepare monies to be paid into the bank and arrange for collection. Ensure additional tills and floats are ready when required and maintain healthy change float. Oversee the processing of Stripe payments on Cinolla. Oversee the processing of BACS payments on Cinolla. Ensure payments allocated to Cinolla have the correct VAT rate applied. Monitor the bank accounts and advise the Director of Commercial Finance whenever monies need to be moved around. Provide a weekly update on the bank accounts to the Director of Commercial Finance.

Month and Year-End

Assist with the preparation of financial information to be reported on Xero. Assist with year-end audit preparing materials for collection.

Management Information

Maintain an expenditure tracker to record all invoices in line with the budget. Maintain an accurate record of all capital expenditure. Maintain an accurate record of all credit card expenditure. Monitor Good Till to ensure correct stock and set up of tills

Sales Invoices

Ensure all customer invoices are paid on time. Ensure payments allocated to Cinolla have the correct VAT rate applied. Process Cinolla sales invoices in Xero, ensuring correct coding.

Payments

Work with the Director of Commercial Finance to ensure payments are made promptly. Make sure staff expenses are submitted in a timely manner, liaising with the CEO for approval.

General

Answer the telephone and greet customers warmly. Help deal with all customer enquiries. Ensure all enquiries are handled professionally and courteously, and no later than within 24-hours of receipt. Work weekends and evenings as required. Undertake any other reasonable role as requested by the CEO or Director of Commercial Finance.

Personal Specification

Experience

Essential

Accounting and Business (Intermediate/Advanced) - Level 2/3. Good knowledge of Xero or other accounting software. Good standard of maths. Comfortable with computer systems, spreadsheets, and Microsoft Office.

Desirable

AAT Level 2 accounting qualification with a requirement to achieve AAT level 3. Working within a charitable environment.

Skills

Excellent communication skills required to build relationships with stakeholders. Able to spot mistakes and confident in raising them with the appropriate person in a professional manner. Able to follow instructions clearly and be comfortable working as part of a team. Able to work under own initiative. Good interpersonal skills.

Competencies

Passionate about quality and accuracy in systems. Hard working and able to manage time effectively. Good, positive phone manner. Able to listen well and understand clients' issues.
Job Types: Full-time, Permanent

Pay: From 25,396.80 per year

Additional pay:

Bonus scheme
Benefits:

Canteen Casual dress Company events Company pension Discounted or free food Free parking On-site parking Sick pay
Schedule:

Monday to Friday
Ability to commute/relocate:

Ollerton NG22 9NG: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have charity sector experience ? Are you willing to achieve AAT Level 3 ?
Licence/Certification:

Accounting and Business (Intermediate/Advanced) - Level 2/3 (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 26/06/2025
Expected start date: 01/07/2025