Job Description

Are you looking for a new Finance opportunity within a rewarding and worthwhile environment?
We have a great opportunity for an experienced Finance Officer to join the Hospice's Finance Team. Working in a small, dedicated team, our Finance Officer will play a full part in all of the main duties of the department ensuring the smooth running of the operations.
This is a full-time position working 37.5 hours per week within normal office hours between Monday Friday.
Main duties of the job

• Receipting, banking and recording income received which includes donations from fundraising
• Managing the purchase to pay process including processing purchase invoices, organising supplier payments and reconciling statements
• Administering the payroll system (currently Sage) including arranging the payment of PAYE, administering nominal journals relating to payroll and being responsible for payroll year end processes
• Assisting with the monthly reporting including departmental breakdowns of employee costings and staff cost budgeting and forecasting

Our ideal candidates will:

• Have purchase ledger experience including processing purchase invoices, paying suppliers and reconciliation of suppliers statements
• Either previous experience of processing payroll or a keen interest in working in this field
• Have excellent organisational skills including attention to detail and the ability to manage and prioritise their workload to meet tight deadlines
• Be a competent user of the Microsoft package

What we can offer you in return:

• Generous annual leave entitlement of up to 41 days
• Attractive pension schemes
• Extensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discounts
• Free on-site parking
• A supportive and friendly working environment
• Training and development opportunities

About us
Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.
We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.
Details
Date posted
11 November 2025
Pay scheme
Other
Salary
27,643 to 30,336 a year
Contract
Permanent
Working pattern
Full-time
Reference number
HG1440588MaiFO
Job locations
St Leonard's Hospice
185 Tadcaster Road
York
North Yorkshire
YO24 1GL
Job description
Job responsibilities
The post holder will be expected to play a full part in all of the main duties of the Finance Department and assist in the wider corporate services functions. Key responsibilities include leading on the processing of payroll and assisting with receipts, supplier invoices and expenses claims and complying with and ensuring financial procedures are followed and adhered to.
Main duties and responsibilities
Income
Working in conjunction with the Accounts Administrator to:
1. Receipt, bank and record income received and update computer records.
2. Produce summaries for direct deposit income and to update computer records.
3. Raise sales invoices, run monthly aged debtor reports and maintain credit control.
4. Upload weekly sales files for the Hospice shops and agree carry-over bank account.
5. Analyse and post income received from card terminals.
6. Reconcile and post monthly Paypal transactions, arranging transfers as required.
Expenditure
Working in conjunction with the Accounts Administrator to:
1. Administer and process nominal payments.
2. Maintain an imprest petty cash system.
3. Prepare employee expenses and process payments.
4. Verify new supplier details and open an account on computer records.
5. Prepare and process purchase invoices.
6. Identify prepayments, accruals and capital transactions.
7. Make payments to suppliers.
8. Reconcile suppliers statements to purchase ledger.
Payroll
1. Administer the payroll system and keep up to date with legislative procedures.
2. Work alongside managers across the Hospice to ensure information is provided in a timely manner and be the first point of contact for any payroll/ pension related questions.
3. Arrange for the payment of PAYE and other payroll creditors as necessary.
4. Ensure monthly back-ups are in place and stored securely.
5. Prepare and post nominal journals relating to payroll.
6. Be responsible for payroll year end procedures and ensure timely reporting to external agencies (i.e. HMRC, NHSPA, Pension & DIS provider etc).
Analysis
1. Assist with monthly reporting to include departmental breakdown of costings by employee.
2. Assist with staff cost budgeting and forecasting.
3. Assist with the development of regular payroll analysis.
General
Working in conjunction with the Accounts Administrator to:
1. View and action incoming mail via the departments email inbox daily and sort the post.
2. Organise the archiving of the department records.
3. Provide assistance to the financial auditors as required.
4. Complete internal year end reporting and assist the Accounts Manager with audit reporting.
5. Assist managers and budget holders with financial enquiries.
6. Assist the Head of Finance and Finance Manager as required.
7. Take responsibility, in conjunction with other finance staff, for security of the Finance Office. Job description
Job responsibilities
The post holder will be expected to play a full part in all of the main duties of the Finance Department and assist in the wider corporate services functions. Key responsibilities include leading on the processing of payroll and assisting with receipts, supplier invoices and expenses claims and complying with and ensuring financial procedures are followed and adhered to.
Main duties and responsibilities
Income
Working in conjunction with the Accounts Administrator to:
1. Receipt, bank and record income received and update computer records.
2. Produce summaries for direct deposit income and to update computer records.
3. Raise sales invoices, run monthly aged debtor reports and maintain credit control.
4. Upload weekly sales files for the Hospice shops and agree carry-over bank account.
5. Analyse and post income received from card terminals.
6. Reconcile and post monthly Paypal transactions, arranging transfers as required.
Expenditure
Working in conjunction with the Accounts Administrator to:
1. Administer and process nominal payments.
2. Maintain an imprest petty cash system.
3. Prepare employee expenses and process payments.
4. Verify new supplier details and open an account on computer records.
5. Prepare and process purchase invoices.
6. Identify prepayments, accruals and capital transactions.
7. Make payments to suppliers.
8. Reconcile suppliers statements to purchase ledger.
Payroll
1. Administer the payroll system and keep up to date with legislative procedures.
2. Work alongside managers across the Hospice to ensure information is provided in a timely manner and be the first point of contact for any payroll/ pension related questions.
3. Arrange for the payment of PAYE and other payroll creditors as necessary.
4. Ensure monthly back-ups are in place and stored securely.
5. Prepare and post nominal journals relating to payroll.
6. Be responsible for payroll year end procedures and ensure timely reporting to external agencies (i.e. HMRC, NHSPA, Pension & DIS provider etc).
Analysis
1. Assist with monthly reporting to include departmental breakdown of costings by employee.
2. Assist with staff cost budgeting and forecasting.
3. Assist with the development of regular payroll analysis.
General
Working in conjunction with the Accounts Administrator to:
1. View and action incoming mail via the departments email inbox daily and sort the post.
2. Organise the archiving of the department records.
3. Provide assistance to the financial auditors as required.
4. Complete internal year end reporting and assist the Accounts Manager with audit reporting.
5. Assist managers and budget holders with financial enquiries.
6. Assist the Head of Finance and Finance Manager as required.
7. Take responsibility, in conjunction with other finance staff, for security of the Finance Office.
Person Specification
Other activities
Essential

• Be prepared to assist with Hospice fundraising activities

IT
Essential

• Competent user of Microsoft Word & Excel with good keyboard skills

Desirable

• Sage 200 Accounting Software
• Sage Payroll Software
• Microsoft Business Central Software

Communication
Essential

• Proven interpersonal skills
• Ability to be sensitive and empathetic
• Effective team player
• Ability to communicate at all levels within the Hospice

Qualifications
Essential

• Good general education

Desirable

• AAT (Fully/Part Qualified) or equivalent

Experience
Essential

• Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
• Managing an Imprest petty cash system
• Double-entry book keeping
• Excellent organisational skills
• Ability to work under pressure
• Attention to detail/accuracy
• Able to manage and prioritise workload to meet tight deadlines

Desirable

• Experience of banking & receipting incoming cash & cheques
• Processing travel & subsistence claims
• Maintaining & processing a computerised payroll system

Personal
Essential

• Integrity, discretion and be able to respect confidentially
• Courteous and respectful of others
• Enthusiasm
• Confident
• Be proactive and able to use initiative

Person Specification
Other activities
Essential

• Be prepared to assist with Hospice fundraising activities

IT
Essential

• Competent user of Microsoft Word & Excel with good keyboard skills

Desirable

• Sage 200 Accounting Software
• Sage Payroll Software
• Microsoft Business Central Software

Communication
Essential

• Proven interpersonal skills
• Ability to be sensitive and empathetic
• Effective team player
• Ability to communicate at all levels within the Hospice

Qualifications
Essential

• Good general education

Desirable

• AAT (Fully/Part Qualified) or equivalent

Experience
Essential

• Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
• Managing an Imprest petty cash system
• Double-entry book keeping
• Excellent organisational skills
• Ability to work under pressure
• Attention to detail/accuracy
• Able to manage and prioritise workload to meet tight deadlines

Desirable

• Experience of banking & receipting incoming cash & cheques
• Processing travel & subsistence claims
• Maintaining & processing a computerised payroll system

Personal
Essential

• Integrity, discretion and be able to respect confidentially
• Courteous and respectful of others
• Enthusiasm
• Confident
• Be proactive and able to use initiative

Skills Required