Job Description

Purpose of the Role

Purpose of the role is to ensure effective, efficient and accurate payroll and accounts functionality across the business including the processing of all invoices, bank reconciliation, supplier activity, credit control, payroll, HMRC and pension information whilst ensuring compliance with all regulations from HMRC, Companies House, CQC, local authorities and employment law(s).

Responsibilities

Use the Company's Payroll system to ensure all data is processed correctly and maintained in accordance with internal procedures and in line with financial and business timescales.

Use the Company's rota system to obtain accurate information for payroll processing.

Input data relating to staff payments into the payroll system on a regular basis, ensuring that staff are paid on time and receive the correct payments.

Issue electronic payslips and P60's to all employees in a timely manner.

Ensure timesheets are manually calculated where electronic calculation is not in place and records kept for each pay period.

Maintain staff records in the Payroll system where required.

Provide assistance for staff and/or external agencies where requested either by telephone, email or letter and ensure that such queries and information provided are done so in accordance with the GDPR and other regulations.

Ensure that correct payments, reports and other information are made available to the Directors so that returns are made to HMRC, the Company's pension provider(s) and other statutory bodies.

Ensure payments are made to HMRC, our chosen pension provider any other agency where payroll process makes deductions as and when required.

Monitor changes in expenditure and highlight or re-charge where necessary.

Conduct regular checks to ensure the integrity of the payroll database, updating data as necessary and ensuring that the payroll database is working properly and that problems are reported to the appropriate person / Supplier.

Understand cost centres/departments to ensure budgetary information is keyed in correctly.

To provide administrative support as required by the Directors.

To liaise with the care team in relation to hours planned for payroll processing and highlight / make adjustments where required.

To understand and process pension information with the Company's chosen pension provider.

Liaise with HMRC for matters relating to PAYE and National Insurance.

Participate in any projects to develop the payroll and accounts processes by identifying improvements and playing a key role in implementing any changes.

Full management, data entry and analysis of the Holiday Process including producing absence reports, liaising with staff regarding holiday entitlement, overbooking, unpaid leave, etc.

Full management, data entry of sickness into the payroll system ensuring sick notes, GP notes and SSP1 forms are collated and corresponding paperwork is completed and issued in a timely manner.

Process month and year end for accounting and payroll purposes, ensuring all data is sent to HMRC or the Company's nominated Accountant within a timely manner.

Liaise with the Operations Director to process any documentation required at Companies House ensuring any paperwork required by law is signed by a Director and processed accordingly.

Full management and accountability for petty cash.

Daily banking of any cash or cheques to be made via banking app or in person at the local branch.

Liaise with other teams to ensure all information is correct before processing.

Attend meetings where needed, prepared with any reports as required for such meetings.

Support operations with staff surveys, annual pay increases, organisational charts.

Ensure SAGE is used correctly in ensuring that the appropriate right to work information is assigned to each employee for example right to work.

Use the Company's Accounts system to process Customer invoices, supplier invoices, bank transactions

Carry out any credit control on a regular basis

Issue any required paperwork either electronically or via post to customers

Ensure all invoices are correct before sending to customers

Use the local authorities online invoicing systems where required

Liaise with local authorities in relation to invoice queries or where care packages are different to those being invoiced.

Ensure work is completed in line with financial and business timescales

To input and process data to the Company's chosen supplier for direct debit payments

Skills / Experience Required for this Role

Good literacy and numeracy skills Good presentation skills Computer literate Administrative experience Experience and knowledge of Sage systems (desirable)

Competencies Required for this Role

Dedication and commitment Effective team player Good communication skills and time management Ability to cope under pressure Calm and patient Ability to deal with change or emergencies Ability to display empathy and understanding Flexible and reliable
This list of duties and expectations is not exhaustive and you may be asked to carry out extra duties or tasks within your capability or with the relevant training.

Job Type: Full-time

Benefits:

Company pension Free flu jabs Gym membership Health & wellbeing programme On-site parking Referral programme
Schedule:

Monday to Friday
Work Location: In person