Job Description

The Finance Transactions Senior Assistant is part of the Finance Transactions team, reporting to the Finance Transactions Team Leader.
The post holder will support the Finance Transactions Team leader in the day to day supervision and operational support of the Finance Transactions Assistants in the delivery of all aspects of finance transactions services.
Under the direction of the Finance Transactions Team leader the post holder will oversee the efficient and effective financial processing of all incoming and outgoing cash transactions across the University, whilst supporting a culture of quality and timely customer service.
Description of Duties
The postholder will be responsible for:

• Implementing and auditing internal processes both within the Finance Transactions Team and across the University to ensure that financial data is accurate, is processed to agreed timelines and complies with policies and procedures
• Writing and reviewing financial control procedures for all areas of responsibility in order that the team continues to comply with accepted practice and adapts to changes in business operations
• Planning and organising their own workload and overseeing the workload of the Finance Transactions team, managing any conflicting timescales to ensure deadlines are met
• Monitoring staff performance and recommending additional support or training as required
• Resolving more complex issues raised by the Finance Transactions Team
• To oversee month-end activities are completed in line with the agreed month-end close timetable. Take responsibility for all ledgers (purchase ledger/sales ledger). Ensure ledgers and other balance sheet account reconciliations are completed on an accurate and timely basis, highlighting any risks to the Finance Transactions Team Leader as appropriate
• To assist the Finance Transactions Team Leader with the provision of information to support Internal Audit and External Audit activities. Actively manage through to resolution any audit points relevant to the team
• Ensure the team is aware of potential fraudulent or money laundering activities. Actively manage associated risks or potential cases, highlighting risks and issues to Finance Transactions Team Leader as appropriate
• The post holder may be required to suggest improvements or developments to current working practices in consultation with the Finance Transactions Team Leader, in order to ensure the smooth running of the service they provide

Please see the attached for a full list of duties of this role.
Essential Criteria
Qualifications

• Vocational qualifications plus substantial relevant work experience

OR

• Learning gained through work experience of a number of years. Will include short courses and other formal training

Knowledge & Experience

• Substantial experience in an Accounts Payable and/or Accounts Receivable environment
• Experience of providing customer service (internal and external)

Skills & Attributes

• Ability to work as part of a team
• High level of accuracy with attention to detail
• Work independently without undue supervision
• Effective working knowledge of Excel
• Proficient with Accounting software packages

Additional Information
Full time
Open ended
The closing date for applications is midnight on Sunday 11 January 2026.
There is an expectation that work will be undertaken in the UK.
This role may be eligible for sponsorship depending on candidate circumstances under SOC code 4129.
The University of Stirling recognises that a diverse workforce benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers and welcome applications from those who would contribute to further diversification of our staff and ensure that equality, diversity and inclusion is woven into the substance of the role. We strongly encourage applications from people from diverse backgrounds including gender, identity, race, age, class, and ethnicity.
The University
The University of Stirling is committed to providing education with a purpose and carrying out research which has a positive impact on communities across the globe. Driven by our mission to be the difference, we are addressing real issues, providing solutions, and helping to shape society.
The University has more than 17,500 students globally and employs 1,800 staff, with more than 140 nationalities represented within our community. Our campus environment is ranked first in the UK and top 10 in the world, and our sports facilities rank first in the UK and second in the world (International Student Barometer 2024, wave two), reflecting our long-standing designation as Scotland's University for Sporting Excellence.
We were shortlisted for University of the Year 2024 at the Times Higher Education Awards and are proud holders of a Silver institutional award from the Athena Swan Charter, in recognition of our commitment to advancing gender equality. We have an overall five-star rating in the QS Stars University Ratings and are ranked top 30 in the UK for postgraduate teaching and learning (Postgraduate Taught Experience Survey 2024). In recognition of our excellence in business education, we are accredited by AACSB International.
Eighty-seven per cent of our research has an outstanding or very considerable impact on society, with more than 80% rated either world leading or internationally excellent (Research Excellence Framework 2021), and we are ranked among the top 100 institutions in the world for our contribution to meeting 10 of the 17 UN Sustainable Development Goals. We have twice been recognised with a Queen's Anniversary Prize; for our Institute for Social Marketing and Health (2014) and our Institute of Aquaculture (2019).
Alongside partners, the University spearheads the 214 million Stirling and Clackmannanshire City Region Deal - which will deliver three major University-led projects: the National Aquaculture Technology and Innovation Hub, Scotland's International Environment Centre, and the Intergenerational Living Innovation Hub. We are also a central partner in the Forth Valley University College Health Partnership.
Available documents

Skills Required