Job Description

Part-Time Finance & Operations Administrator

Hours:

Up to 20 hours per week

Location:

Spey Valley Brewery, Malcolmburn, Mulben, Keith AB55 6YB / Hybrid / Office-based

Salary:

12.21 - 14.00 per hour dependent on experience

Key Responsibilities

We are seeking a highly organised and detail-focused

Finance & Operations Administrator

to support our finance, production, and sales teams. This is a varied, hands-on role ideal for someone who enjoys working across finance administration, stock planning, and operational coordination within a growing business.

You will work closely with the Finance Director, accounting staff, production, and purchasing teams to ensure smooth financial operations, strong cashflow control, and accurate stock planning.

Key Responsibilities

Banking & Payments

Operate company bank accounts, making payments as required Reconcile bank transactions with statements, assisting accounting staff where necessary

Insurance Administration

Manage company insurance policies and renewals, including motor insurance and breakdown cover Handle insurance claims as required

Wages & Payroll Information

Prepare wage information by collating timesheets, expenses, holidays, and sick pay data

Debtors & Creditors

Assist with credit control of debtors, following up outstanding balances where required Manage correspondence and calls with creditors regarding payment queries or arrangements

Supermarket Sales Orders

Monitor supermarket portals for orders, payments, and remittance advice Assist with processing supermarket orders, including booking and delivery coordination

Trade Sales Orders

Check on-trade portals for new orders when required Process orders through out IT system and ensure relevant teams are aware of order requirements

Stock Control & Brew Planning

Maintain accurate stock control across all sites, ensuring our IT system is updated for all stock movements Assist with ensuring brew plans meet stock requirements Track run rates and brew plans to maintain sufficient stock availability

Cashflow & Invoice Finance

Respond to queries and provide remittance information as required

Cashflow Planning

Process and monitor proforma invoice payments for orders requiring upfront payment Ensure the Accountant and Finance Director are kept informed of upcoming payments, payment arrangements, and cashflow commitments

Accounts Support

Assist accounting staff with day-to-day accounting tasks and queries as required

Utilities Management

Support accounting staff with business utilities (gas, electricity, water), including: Contract renewals Submission of meter readings Ensuring estimated bills are corrected to actual usage

Communication & Liaison

Liaise with Production teams (Spey Valley, Broughton, and third-party producers), Purchasing, Accountant, accounting staff, and the Finance Director as appropriate

About You

Previous experience in finance administration, accounts support, or operations coordination Strong organisational skills with excellent attention to detail Confident communicating with internal teams and external suppliers Comfortable working with finance systems, portals, and stock management tools Able to manage multiple priorities in a part-time role
Experience in manufacturing, FMCG, or the drinks industry would be advantageous but is not essential.

What We Offer

Flexible part-time hours (up to 20 hours per week) A varied role with exposure across finance, operations, and production Close working relationship with senior management Opportunity to contribute meaningfully to a growing business
If you are interested in the above position and can show you are suitable for the role, please send your CV with covering letter.

Job Types: Part-time, Permanent

Pay: 12.21-14.00 per hour

Expected hours: 15 - 20 per week

Benefits:

Employee discount On-site parking
Work Location: In person