Job Description

Details

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Reference number

406961
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Salary

26,770 - 27,143
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Administrative Officer###

Contract type

Fixed term

Apprenticeship

Loan###

Length of employment

Up to 18 Months with the potential of extension or a permanent role.###

Business area

HSE - Human Resources Division (HRD) - Brigaded campaign with HSE - Chemical, Explosives and Microbiological Hazards (CEMHD)###

Type of role

Administration / Corporate Support

Operational Delivery###

Working pattern

Flexible working, Full-time###

Number of jobs available

2

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Bootle

About the job

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Job summary

This is a brigaded campaign, representing two or more divisions across the Health and Safety Executive. A summary of these divisions is below:

Human Resources Division (HRD)

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OD&D:

This role sits within HSE's Human Resources Division and is part of the wider HRD Organisational Development & Design (OD&D) team. The OD&D team provide Organisational Development training priorities that support our HSE People Plan.


Working in our OD&D team you will provide support for all Corporate wide Learning & Development (L&D) opportunities and play a key part in the successful execution of these activities. You will be responsible for providing administration support to a wide range of training programmes / interventions (Face to face and virtual events) as well as pre, during, and post support to ensure successful delivery, using a variety of applications, including HSE's Learning Management System. The role is also crucial to the payment of invoices in relation to external training activity across the business. You will engage with internal and external stakeholders and maintain accurate training records. You will also provide support, direction, and guidance to internal colleagues on the L&D opportunities available. You will join a supportive environment that encourages personal development and career progression, helping you gain an overarching understanding of the various functions within HSE.

Chemical Explosives & Microbiological Hazards Division (CEMHD)

- CEMHD comprises eight Units regulating health and safety across onshore major hazard industries. This is an exciting opportunity to join us as an Administrative Officer working as a member of a Divisional Business Support team within our Bootle office. You will contribute to the important work we do, working closely with your colleagues to deliver the key responsibilities of the post. You will oversee support for CEMHD's frontline colleagues, processing notifications and applications on receipt in addition to processing RIDDORs, monitoring email accounts, answering queries and gathering information for different requests.

This post requires SC clearance.

Please be advised that while you may state your preferred Division, offers will be made in merit order and therefore we cannot guarantee your preference.


Additionally, offers made from the reserve list will be job matched at the same discipline and salary band, however, may not be restricted to the Divisions listed above.


Please note that due to the Apprenticeship component, part-time hours are unavailable for this role.

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Job description

We have two opportunities for Administrator Apprentices to join HSE, where you will undergo a Business Administrator Level 3 Apprenticeship.


For more information on the apprenticeship on offer please see here.


You will contribute to the delivery of HSE's Strategy and plan of work by undertaking a range of business support tasks and processes, in direct support of both front line and other HSE staff, including providing support to other parts of HSE, on both a local and national basis. You will do this by:

Providing a sound administrative support to your wider team to meet business objectives, this can vary from responding to email queries in a timely manner, ordering supplies or managing inboxes and itineraries. Working with division-relevant systems and programmes ranging from Microsoft Word and Excel through to HR systems. Providing a consistently good customer service, ensuring any queries are dealt with in a timely manner. Providing assistance to your colleagues on any projects and work activities. Overseeing compliance in regards to any data entry/management such as updating and handling sensitive records and information. Liaising with internal and external stakeholders, including candidates when required.

Please note that this is not an exhaustive list of duties.

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Person specification

Essential Skills and Criteria:

To succeed in these roles, you will be;

A team player, able to communicate and build effective relationships with your colleagues. Able to provide a consistent administrative service across your team. Well-organised, able to prioritise your workload and meet deadlines. Able to deliver a consistent customer service with internal and external stakeholders. Good attention to detail with the ability to accurately record information across multiple platforms. Basic knowledge of Microsoft Office Packages such as MS Word, Excel and Outlook.

Apprenticeship Information

This is a development role so to be eligible to apply, the training and development you receive must provide you with significant new skills and learning. This is an essential requirement for apprenticeship funding and means you must not already hold a similar or higher qualification, be working towards a similar or higher qualification, or be significantly experienced in the Business/Business Management/Business Administration modules.


If you hold a similar or higher qualification or are currently working towards a similar or higher qualification in the Business/Business Management/Business Administration modules, any offer of employment will be withdrawn.

In addition you must:

Be aged 16 or over (there is no upper age limit). Have the right to work in the UK and have been ordinarily resident in the UK/EU/EA for 3 consecutive years before starting the apprenticeship.

For candidates aged 19 and over:

for this programme,

Business Administrator Level 3

, in line with the Department for Work and Pensions (DWP) HSE has agreed that it is a learner-led decision to complete Functional Skills (Level 2 Maths and English). This means that if you cannot evidence you have this already, you now have the option to complete the Functional Skills or opt-out if you prefer. We wish to encourage learners to continue with Functional Skills, especially if you feel it would be beneficial in improving your literacy or numeracy skills or it may be helpful for your future career ambitions to have an English and Maths qualification but for this pathway it is not mandatory.

For candidates aged 16-18

: you will be required to provide evidence of a level 2 equivalent qualification in Maths and English (i.e., GCSE Grade A-C). If you do not hold or are unable to provide evidence of this, you will be required to undertake Functional Skills exams (Level 2 Maths and English) as part of the apprenticeship programme.

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Behaviours

We'll assess you against these behaviours during the selection process:


Delivering at Pace Working Together

Benefits

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Alongside your salary of 26,770, Health and Safety Executive contributes 7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity

We invest in our people with;

Competitive rates of pay Access to the highly competitive Civil Service Pension Scheme to which HSE contribute 28.97%, far more than in the private sector. Family friendly policies and working hours to help balance your home life and career Carer friendly policies to help create a supportive working culture 25 days annual holiday increasing to 30 days after 5 years' service, plus bank holidays and 1-day Civil Service privilege leave Parental leave benefits As a member of HSE you will gain access to a wide range of fantastic benefits that you can take advantage of such as the Cycle to Work Scheme, E-Gift Cards and Vouchers via our partner EdenRed.

Things you need to know

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Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Ability and Experience.

Application Information

U

pon submitting your short application form, you will be invited to complete a Civil Service Verbal Test. (PLEASE NOTE: The Civil Service Verbal Test is NOT timed).

Please complete the online tests as soon as possible,

within 24-48 hours is recommended, to allow time to complete your full application.

If you successfully pass the test, you will then be invited to complete the final stage of your application.

You must complete your full application form

and

online tests by Midday on 25th June. If you fail to complete the online test and full application form before the deadline, your application will be withdrawn.

Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.


You will also be asked to provide a Personal Statement of up to 500 words explaining how you meet the Essential Skills and Criteria for the role.

Sift Information

The sift is expected to take place from Week Commencing 23rd June where you will be assessed on your Personal Statement.

Application Guidance

Please access the following link for guidance on how to apply and how to complete a personal statement https://www.civil-service-careers.gov.uk/how-to-apply/

Interview Information

Interviews are expected to take from week commencing 14th July onwards. This is a blended interview consisting of Strengths and Behaviours.


Please note that these dates could be subject to change due to panel availability.


In the event of a high number of applications at sift or that pass the interview standard we will assess on the lead behaviour

Delivering at Pace.

The lead behaviour will also be used in the event of a tie-breaker.

AI Tools & Platforms

During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CV's and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.

Sponsorship

This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

Further Information

Please note that a Reserve List will be held for the period of up to 12 months. There is no guarantee you will be offered a role from our reserve lists, so if you see a vacancy on Civil Service Jobs that you are interested in, we recommend you apply.


HSE reserve the right to conduct additional checks, including Google and social media checks, when recruiting candidates into a role within HSE. These checks will be carried out in line with the Civil Service Commission Principles and, if used all candidates will be subject to these additional checks.


Existing Civil Servants and applicants from accredited NDPBs are eligible to apply but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.



Furthermore, existing Civil Servants must gain written approval from their Line Manager prior to applying for this campaign. At the point of offer, you will be asked to provide this evidence. Offers will be revoked if the appropriate approvals cannot be produced when requested.


Due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and, Home Office approval for indefinite leave to remain within the UK.


It is the candidate's responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached HSE Terms and Conditions document. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.


HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process.


We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post.


If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you. For example if you have a disability, and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk


If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE. Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility here


Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Jackie Mee Email : learning.development@hse.gov.uk
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Recruitment team

Email : HR.Resourcing-Team@hse.gov.uk ###

Further information

If you believe that Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition have not been met, you can raise a complaint by emailing: HR.Resourcing-Team@hse.gov.uk or by writing to HSE at the following address: HR Resourcing Team, 2.3 Redgrave Court, Merton Road, Bootle, Merseyside, L20 7HS. If you are not satisfied with the response you receive from the Department, you can contact Civil Service commissioners: https://civilservicecommission.independent.gov.uk/code/civilservicecodecomplaints/