Job Description

Job Title: Fleet Executive

PRIMARY PURPOSE OF THE JOB

The primary purpose of the role will be to support the Stock and Supply Manager with the development and management of all fleet processes associated with Mobility Services and Rent-a-Car products. This role manages the administration tasks required daily to ensure the smooth running of our fleet.

MAIN RESPONSIBILITIES

• Assist the Assistant Fleet Manager in loading vehicles monthly into the rental system, ensuring attention to detail is always applied to ensure accuracy in the details being loaded, such as vehicle model, accessories and financial details.
• Manage and monitor the loading and defleeting of daily rental vans onto the rental system for location use.
• Manage and complete the monthly fleet location audit procedure for our rental locations, escalating was appropriate.
• Own and complete the fines management process daily, liaising with rental locations for appropriate documents where necessary and raising invoices to recover funds. This also involves liaising with our Fines management supplier: SAFO.
• Support Assistant Fleet Manager with V5 management and queries, ensuring all vehicles are registered correctly and management of the storage of physical documents.
• Support the Stock & Supply Manager with booking the vehicle logistics movements with our suppliers. Ensuring communications to relevant teams and suppliers for further actions to complete the movements.
• Own and manage the Fleet shared mailboxes, providing timely, co-operative responses in a professional manner.

• Rental experience within the automotive industry (essential)
• Fleet management experience within the automotive industry (essential)
• Experience of de-fleet management and producing management information (desirable)
• Good vehicle brand knowledge and features (desirable)

• Confident, articulate, with the ability to analyse data and present findings
• Ability to develop and sustain positive and co-operative working relationships
• Strong organisation and planning skills, delivering quality output to deadlines
• Proven track record of owning and resolving operational issues
• Excellent interpersonal and communication skills
• High level of motivation and commitment - with a real desire to make things happen
• Ability to operate without close day to day supervision
• Ability to maintain credibility with locations
• Good working understanding of MS Word and Excel

Manpower