Job Description

Fleet Sales Administrator benefits package for Southampton Audi

Job Benefits

25 days annual leave + Bank Holidays.
Company pension scheme
Employee referral programme
Working Pattern and applicable rotas
Bonus scheme in place
Manufacturer training
Harwoods Academy

JOB PURPOSE

The role of the Fleet Sales Administrator is to:

Be responsible for all administrative aspects of the order, supply and payment of new Fleet & Business vehicles from within the business, in accordance with company and franchise processes and policies.
Department/Business/Location:

Fleet

Reports to:

Head of Fleet

KEY RESPONSIBILITIES

Use relevant systems/vehicle files for processing new fleet vehicle orders to support the sales function. Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting. Ensure all vehicles are funded appropriately and any issues in this regard notified to the Fleet Sales Manager immediately. Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax). Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS. Carry out HPI checks on part exchange vehicles as required and report findings. Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times. Ensure all queries are handled pro-actively, promptly and accurately. Maintain safe working practices and ensure compliance with the policies, processes and standards of the business. Assist the Fleet team with order updates, booking deliveries, delivery paperwork & finance debtors. Ensure all files meet internal & external compliance requirements.
Skills & Requirements

Essential

Smart appearance. Competency in numeracy, literacy and IT.
Experience

Experience in an Administrative role essential.

The Harwoods Way

Harwoods Group is a values led, family owned automotive retail group that was founded in 1931. Our values are lived and breathed by all of our colleagues to enable industry leading customer experience and colleague engagement, as detailed below:

We Treasure our people and our customers

We challenge ourselves to grow & improve

We grab responsibility

We run in the same direction as one team

We inject energy and fun into our work

We are a top 30 automotive dealer group, as ranked by annual turnover on AM100, representing the following brand partners:

Bentley, McLaren, Aston Martin, Jaguar, Land Rover, Audi, Volvo, BMW & Mini (Service), MAN

We operate across 5 counties in the South East of England, namely:

Surrey, East Sussex, West Sussex, Wiltshire, Hampshire

With a high colleague engagement score of 72%, Harwoods Group has a real differentiator with our industry leading people development programme, including:

recruitment and selection; onboarding; induction; probation; lets talk one to ones; Harwoods Academy; succession and development; colleague recognition

After continued growth, we now operate with circa 1,100 colleagues across circa 28 state of the art facilities.

Job Types: Full-time, Contract
Contract length: 12 months

Pay: 26,769.60 per year

Benefits:

Company pension Health & wellbeing programme Referral programme
Work Location: In person