Job Description

JOB DESCRIPTION

JOB TITLE: FOOTBALL SECRETARY

DEPARTMENT: PROFESSIONAL

REPORTS TO: DIRECTOR OF FOOTBALL OPERATIONS & ADMINISTRATION

DIRECT REPORTS: NONE

LOCATION: COMPTON

HOURS: 37.5 HOURS

DATE: AUGUST 2025

We are Wolves. Progressive, determined, bright, unified and humble. A pack that is hungry for

success. Wolves is one of the fastest growing professional football clubs in the UK, and also boasts

one of the richest histories in the beautiful game.

Formed in 1877, Wolves was a founder member of the Football League, and was one of the


country's most successful sides in the fifties and sixties. During a two decade spell the Black


Country's most decorated side won three First Division titles and one of its four FA Cups.


Fast forward 70 years and Wolves are back amongst football's elite. In the past seven years we have


celebrated promotion to the Premier League, back-to-back 7th placed finishes and a Europa League


quarter-final campaign. Now, we will be competing in the Premier League for an eigth successive


season.




But this post is not about what we have done, but what we will achieve next.

We are committed to safeguarding and promoting the welfare of children, young people and

adults at risk. We expect all colleagues and volunteers to share this commitment. This means that

the post-holder is required to apply all relevant policies and uphold the Club's commitment to

safeguarding children, young people and adults at risk

_____________________________________________________________

Job purpose

This key role will be responsible for overseeing football administration matters at the Club, ensuring


compliance with football governing body rules at all times. Duties will include the management of


player registration processes through iFAS and FIFA TMS monitoring approvals, registrations and


conditions applied by governing bodies; maintaining accurate player registration records to monitor


eligibility and squad status; immigration arrangements; liaising with the Academy on all aspects of


football administration; providing support to the Women's Team when needed; and assisting the


Director of Football Operations and Administration on a whole host of various tasks and projects


across the first team training centre, as and when required.

_____________________________________________________________

Key responsibilities

Player Registrations & Governance

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Day to day management of football administration including a link into Academy
administration.
Provide assistance/advice to the Board on regulations governing player registrations
and competition rules.
Support the negotiation and completion of contracts and agreements relating to the
transfer, loan and registration of professional players and scholars, plus Football


Agent contracts.
Overall responsibility for player eligibility, squad list registrations, disciplinary
matters and squad number submissions.
Coordinate player/Manager disciplinary hearings and First Team fines, suspensions
and appeals processes.
Sign off on monthly player payroll including contingent bonuses, disciplinary fees
and deductions.
Liaise with relevant football associations with regard to international call-ups. Act as the Authorising Officer responsible for Governing Body Endorsements and
Certificates of Sponsorship in respect of player work permit applications.
Primary user for the FIFA TMS System. Overall responsibility for the Club's compliance with rules and regulations relating to
the registration of young players.
Regular liaison with and oversight of Academy Administration in relation to duties
for Academy players.
Providing administration support to the Women's team including providing advice
on rules and regulation as well as the preparation of contracts as and when


required.

Competition & Fixture Administration

Act as the main contact for all football governing bodies to ensure compliance with
rules and regulations for all First Team competitions and the main contact for other


Premier/Football League/European clubs with regard to First Team football matters.
Oversee First Team fixture arrangements including liaison with competition
authorities, visiting teams and Match Officials.
Oversee fixture arrangements for First Team tours and friendly matches. Overall responsibility for protocol matters for domestic matches, tours and, if
applicable, UEFA competitions.


Work with the Executive Assistant to the Chairman and Director of Football Operations and Administration to coordinate arrangements of tickets for Directors


and Club officials for First Team home and away matches.

Other

Collate documentation for the Club's UEFA Licence application in liaison with other
departments as necessary.
Attend external football administration meetings and conferences as appropriate. Attend regular Management/Heads of Department meetings. Attendance at home and away fixtures as and when required.


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General responsibilities

Compliance with Club policies Compliance with the Club's health and safety procedures Compliance with the Club's safeguarding policies To promote the Club's values of progressive, humble, determined, bright and unified To work consistently to embed equality & diversity into the Club To undertake such other duties as may be reasonably expected To maintain professional conduct at all times

_____________________________________________________________

Safeguarding

This role carries a specific safeguarding responsibility. This means that the post-holder is required to


apply all relevant policies and uphold the Club's commitment to safeguarding children, young


people, and adults at risk.

_____________________________________________________________

Key relationships

Director of Football Operations & Administration


Director of Professional Football


Executive Chairman's Office


Board of Directors


General Counsel


All Heads of Department


Football Working Group

_____________________________________________________________

Scope of job

Oversight of all Football Administration & Governance for Professional Players and Scholars,


Matchday and Fixture Management and providing cross-department and team support.





















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PERSON SPECIFICATION

Job Title: Football Secretary

Knowledge: the level and breadth of knowledge to do the job e.g. understanding of a defined system,


method or procedure, legal or regulatory frameworks etc


Essential


Knowledge of Governing Body Rules (PL, EFL, UEFA AND FIFA) Knowledge & experience of contracts and legal documentation


Technical/work-based skills: skills specific to the job e.g. language competence, typing skills, coaching skills


etc


Essential


Computer literate with experience of working with Microsoft Office or similar


General skills and attributes: more general characteristics e.g. flexibility, communication skills, team working


etc


Essential


Understanding of how to work safely with children and/or vulnerable adults and uphold generally
accepted practice when working with those participants.
Promote, adhere to and implement the Club's Equality Policy and to work consistently to embed
equality and diversity within Club.
Strong communication skills, developing relationships across the club Competent and personable with impeccable time management and organisational skills Understanding of the importance of confidentiality and integrity at all times Detailed focussed Completing work to a high standard and taking accountability Creative thinking skills and the ability to solve problems Flexible approach to working hours
Experience: proven record of experience in a particular field, profession or specialism.





Essential


Proven track record in Football and experience of working within a football administration or legal
department at Club or governing body level.



Qualifications: the level of educational, professional and/or occupational training required





Essential


Post-holder must hold or obtain at the earliest opportunity the relevant safeguarding training (i.e.
FA Safeguarding Children Workshop)
Post-holder will be subject to a DBS check at the appropriate level and cleared by the Wolves
Safeguarding Manager



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