Job Description

An exciting opportunity has arisen for an enthusiastic, flexible and well organised individual to join the Medical Education team for a fixed term period as our Foundation Programme Coordinator.



The role is challenging and complex but also gratifying. You will work in a fast-paced environment as part of the wider MWL Clinical and Medical Education team to provide an efficient, effective and supportive service.



Our ideal candidate will have a broad knowledge of the requirements of the Foundation Programme and, ideally, experience of working in a comparable role and environment. You will be able to demonstrate the ability to work with autonomy, creativity and vision in supporting our continuing development of the service.



The Foundation Programme Coordinator will work as a key member of the Medical Education Team to effectively support all aspects of foundation training in line with the criteria set out in the education contract held between the Trust and our governing body.



The Foundation Programme Coordinator is responsible for supporting the Foundation Programme Director to organise and deliver a comprehensive foundation teaching programme that meets curriculum requirements and will deputise for same where identified as appropriate.



The post holder will have specific key duties and responsibilities within the field of Foundation Years 1 & 2 Medical Education programmes. In addition to this, the post holder will work as a fully integrated member of the Medical Education Team, ensuring the smooth running of the Education Centre at Southport Hospital including assuming duty manager responsibility as part of a rota.



Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.



We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our services:

Acute Care



Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.



Primary Care



Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.



Community Services



Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.



Specialist Regional Services



We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

Rated Outstanding by CQC Inspection August 2018

Top 100 places to work in the NHS (NHS Employers & Health Service Journal)

National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme



Be the first point of contact for Foundation trainees, answering queries and liaising with appropriate Trust and Health Education North West (HENW) contacts, dealing independently with routine and non-routine matters.

Review and interpret regional guidance associated with the delivery of Foundation training and assist the CEL (Foundation) and the Head of Medical Education (HME) in developing Trust-wide guidance and protocols, including paperwork and manuals.

Responsibility for production of monthly reports on programme activity for submission to the CEL (Foundation), including analysis of attendance figures, issues, risks and successes, making recommendations where appropriate which are relevant to the trainee groups supported by this role.

Work with the Guardian for Safe Working, Medical Staffing Manager, Medical Education leads to support a meaningful Forum process for trainees.

Support the HME in meeting the domains of the GMC and the requirements of the Learning & Development Agreement (LDA.) in relation to Foundation programme.

Lead on the coordination of the timely production of teaching programmes which meet the requirements of the curriculum and promote engagement and achievement amongst trainees.

Monitor and evaluate the effectiveness of training programmes and ensure that courses are appropriate to the needs of the organisation, suggesting ideas for improvement where necessary.

Undertake audits in liaison with the CEL (Foundation) and HME with respect to the use of facilities or other educational activities, as required.

Coordinate collation of documentation to meet the requirements of inspection visits conducted by external stakeholders and regulators.

Review and interpret stakeholder and regulator reports and action plans e.g. GMC National Trainee/Trainer Survey, HENW and HEI reports/action plans, contributing constructive feedback to HME and DME in support of developing initiatives to address requirements identified therein.

Support the CEL (Foundation) in development and delivery of clinical skills and simulation training which is fully mapped to the Foundation curriculum.

Prepare, distribute and publicise information to trainees about their formal training programme and all additional opportunities offered internally and externally which are identified as potentially beneficial to them. Post-holder will fulfill this requirement via a variety of formats including regular Newsletters, emails, noticeboards (including Doctors Mess)

Prepare and distribute agendas for meetings, coordinate production of associated packs as required and record and distribute minutes of the meetings.

Communicate new information to FY trainees and trainers, as and when appropriate, acting as a link between the FPL's and Foundation trainees.

Distribute external communications from the Foundation School regarding the Foundation Programme to trainees.

Liaise with all health economy personnel involved in the training and assessment process (Royal Colleges, Tutors, Educational/Clinical Supervisors as well as Foundation School personnel involved in the recruitment and training process), both internal and external to the Trust.

Represent the Trust in the capacity of Foundation Programme Coordinator and/or deputising on behalf of Foundation Programme leads where appropriate, attend internal and external meetings, disseminating information effectively to the wider team.

Record Foundation trainees personal information in an appropriate manner and signpost to appropriate information and /or relevant personnel to help or advise them.

Maintain accurate educational records for Foundation trainees, including mandatory training

Record any issues regarding training and ensure that they are reported to the FPL's and the HME

Work with the Undergraduate Coordinator and CEL's (Undergraduate & Foundation) to support career and progression advice for CP4 and CP5, thereby encouraging our medical students to remain with the Trust through to their Foundation years.

In conjunction with the Undergraduate Coordinator, the CEL's, the Clinical Sub-Dean and the Foundation Leads, develop and implement a Career Pathways Programme to support recruitment and retention from CP4 through Foundation programme and beyond in to speciality training posts.

Retain responsibility for use and management of the STEP system, providing training support to colleagues in the use of the system where required.

Analyse data returns for HEE (NW) and other external bodies as required, for example GMC survey results.

Act as Health & Safety Lead for the department, assessing risks and participating in health and safety developments.

Support the undergraduate medical education team in the annual facilitation of LOCAS examinations, including preparation and delivery.

Maintain comprehensive weekly action log for reference of progress against assigned work-streams which will support 1to1 review discussions with line manager and further support achievement of the departmental action plan.

Identify and report potential vacancies within the Trust's Foundation programme to relevant stakeholders locally or externally, assisting where relevant with the administration of any local processes for filling vacant posts.

Lead on the planning of the shadowing period for the FY1 cohort, administer and coordinate the shadowing period, ensuring its smooth running.

Organise mandatory training such as resuscitation/ILS and/or generic skills/competencES considered as a pre-requisite for any FY1 post.

Liaise with the FPL's to manage and maintain the virtual learning environment for all new FY1 doctors to ensure compliance before and after starting placements, monitoring completion and following up non completions.

Lead on the preparation, administration and delivery of the Foundation trainees induction programme, monitoring mandatory training compliance, attendance, evaluation.

Responsible for monitoring mandatory training compliance for Foundation doctors.

Plan and coordinate arrangements for Doctors induction programmes with respect to Foundation Doctors, via the OLM system in conjunction with the Training Department

Work with Clinical and College Tutors to ensure and record that all trainees receive a consistent, effective and timely local induction