Job Description

People - Systems and Analytics
Corporate Services


LON000582



Arup is a unique organization that is trust-owned for our employees, which means that our people are at the heart of everything we do. As a people-centric organization, we are committed to creating an inclusive and supportive work environment where everyone can thrive and achieve their full potential. Our employees are empowered to make decisions and take ownership of their work, which fosters a culture of innovation and collaboration. At Arup, we value diversity and strive to create a workplace that reflects the communities we serve. As a result, we attract and retain some of the brightest and most talented professionals in the industry.

The Opportunity

The Reporting & Systems Lead will be responsible for defining and delivering the reporting and systems landscape required to support the firms transition to Oracle Fusion HCM. The role leads the capture and validation of reporting requirements across global and local processes - including Core HR, Recruitment, Compensation, Absence, Self-Service, Benefits, and wider People Systems - ensuring the new solution supports operational, regulatory, and strategic reporting needs. Additionally, the role owns the analysis of the current systems estate, assessing impacts, dependencies, and rationalisation opportunities as the organisation moves to a consolidated Fusion platform.

Work closely with stakeholders across the business, leading the discovery, documentation, and validation of reporting requirements across global and country-specific HR processes. Work with functional workstreams (Core HR, Recruitment, Compensation, Absence, Benefits, Talent, Payroll, Self-Service) to ensure reporting needs align with process design. Development of the global Reporting Catalogue and rationalisation of legacy reports. Lead the discovery of all current HR-related systems, spreadsheets, trackers, integrations, and data flows across countries and regions.

Reporting Requirements & Design

Lead the discovery, documentation, and validation of reporting requirements across global and country-specific HR processes. Gather detailed report attributes (purpose, data sources, frequency, consumers, regulatory drivers). Work with functional workstreams (Core HR, Absence, Benefits, Talent, Payroll, Self-Service) to ensure reporting needs align with process design. Define global vs local reporting patterns, ensuring consistency while meeting country-specific statutory requirements. Support development of the global Reporting Catalogue and rationalisation of legacy reports.

Systems Inventory and Rationalisation

Lead discovery of all People systems, spreadsheets, trackers, and tools used across regions. Analyse purpose, ownership, data flows, and overlaps with Fusion capability. Identify decommissioning, consolidation, and integration requirements. Produce impact assessments for replacing legacy processes and tools with Fusion

Build and Test Scope Management

Define the scope of reporting and systems work to be delivered by the System Integrator vs internal teams. Determine which reports, extracts, automations, and system changes fall under SI build versus internal build pathways. Work with programme leadership to shape internal resource profiles, identifying required skills across reporting, analytics, system analysis, and testing. Partner with the Test Lead to determine internal testing capacity for reporting and systems changes including SIT and UAT cycles. Oversee quality assurance across both SI delivered items and internal builds, ensuring alignment with design authority decisions and programme standards.

Stakeholder Engagement

Coordinate with COEs, regional People teams, GPOs and local SMEs to gather data and requirements in a structured and efficient way. Communicate reporting and system discovery outputs clearly and concisely. Ensure that asks from reporting, systems, and data migration are aligned and not duplicated across workstreams

Governance and Delivery

Manage day to day delivery of the reporting and systems workstream in line with the overall programme plan. Agree workload, commitments, and deliverables with internal team members, COEs, regional SMEs, and SI resources. Schedule activities, track progress, and ensure the workstream remains aligned with programme milestones across design, build, test, data migration, and deployment. Identify capacity constraints early, escalate where needed, and adjust plans to maintain delivery momentum. Provide clear direction, prioritisation, and support to team members to ensure consistent and high quality output. Maintain traceable documentation for all reporting and systems design decisions. Participate in design authority and stage gate reviews. Track risks, issues, dependencies, and readiness relating to reporting and systems workstreams.

Is this role right for you?

Experience delivering reporting, systems analysis, or solution ownership within large scale HCM or ERP transformation programmes, ideally Oracle Fusion. Strong understanding of HR process areas including Core HR, Recruitment, Compensation, Absence, Benefits, Talent, and Self Service. Proven experience gathering requirements and managing reporting or system changes across global organisations. Knowledge of OTBI, BI Publisher, FDI, HCM data structures. Ability to work with both SI partners and internal teams to define build scope and resource needs. Strong analytical, documentation, and communication skills with the ability to simplify complex information for a business audience. Basic understanding of Arup's legacy systems - Oracle EBS and Taleo is desirable. Experience working across diverse geographic and cultural landscapes. Strong hands-on experience building Oracle Fusion reports using OTBI, BI Publisher, FDI is desirable.
Skills & Attributes
Shares and presents ideas and knowledge in a way that is positive and constructive. Non-hierarchical, with the ability to engage and communicate with people at all levels in both technical and non-technical environments. Confidence to ask questions and get clarity when a brief isn't clear or more structure is required. Collaborative, embraces diversity and inclusion and actively seeks diverse perspectives. Ability to maintain personal effectiveness during periods of higher than normal workload. Ability to remain positively motivated and foster team spirit at times of significant pressure, including helping others to meet deadlines. Self-aware, understands their role in a team and takes responsibility for own actions.


Arup offers a flexible working environment. As part of a global team, this role has the potential requirement to attend early morning / evening meetings and travel both within the UK and internationally.


Not ready to apply just yet, or have some questions? Please email nick.newell@arup.com. Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you:

At Arup, we care about each member's success, so we can grow together.


Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.


We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.


We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you'll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.


Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.


We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact nick.newell@arup.com to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit: https://www.arup.com/careers/recruitment-process/


Stay safe online - Arup will never ask for your bank details as part of our recruitment process.


Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list. #LI-nn1