Job Description

Vacancy Type
Permanent
Location
HMP Barlinnie
Pay Band
B
Salary
26,567

Closing Date

02/06/2025, 23:55
Hours of work
Normal Office Hours
Full or Part Time
Full-Time
Weekly Hours
35
Job Purpose
To provide general administrative services to the Prisoner Administration Department. The post holder will be responsible for a variety of tasks including the administration of prisoner liberations, admissions, transfers, court desk, movements, booking prisoner appointments, and responding to general enquiries. The post holder will also be responsible for ensuring accurate data input and processing and recording of prisoners registered mail.
Responsibilities

Provide administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by area management



Maintain accurate computerised records/databases/PR2, reporting on this information as required



Maintain the secure management of paper/electronic files held within department, ensuring the secure transit of files to internal and external agencies.



Diary management, attending meetings and documenting appropriately.



Produce various written correspondence to internal and external agencies



Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements

A minimum of two National 5 (or equivalent/higher) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment.

ESSENTIAL

Knowledge, Skills and Experience Requirements

Competent in the use of Microsoft Office packages including Word, Excel, and Outlook.

ESSENTIAL

Experience of maintaining computerised records/databases and reporting on this Experience information.

ESSENTIAL

Excellent communication skills and ability to work individually and as part of a team

ESSENTIAL

Well-developed communication skills at all organisational levels, both written and verbal.

ESSENTIAL

Behaviour Requirements
Listen & Communicate

Solve Problems & Make Decisions

Plan & Organise
Selection method 1
Interview