Job Description

Please note we cannot accept applications via Indeed and you must visit our careers site to apply online: https://mfmac.earcu.com/jobs/vacancy/general-assistant-12-month-fixed-term-contract-0220-edinburgh-office/219/description/

Summary of Role

To work as part of a team in providing an efficient and effective administrative and facilities support service to the fee earners.

This role is particularly suited to future trainees or individuals seeking to gain diverse, hands-on experience and develop a broad skill set within a law firm environment.

Monday to Friday, 7-hours between 8.30am - 5.30pm

Key Tasks

Processing all incoming and outgoing mail to meet required deadlines including opening, sorting and distributing incoming mail, and collecting, franking and preparing outgoing mail. Document production including colour copying/printing and binding. Scanning of correspondence to email and case plan. Labelling, filing, indexing and archiving documents. Good housekeeping of open plan working floor and internal meeting rooms, reporting any faults to the Central Services Team Leader. Prioritising tasks and liaise with Central Services users to manage expectations and promote user confidence and satisfaction. Replenishing consumables in photocopiers/printers and stationery store. Provide absence cover for the Client Suite when necessary, and assist with the meeting room set-up / clear-up after meetings and events. Assisting other General Assistants as and when required.

Qualifications and Experience

Ideally you will have experience of working within a similar role in an office environment, preferably with mailroom/print room experience and knowledge of document production. You have good communication and organisational skills with the ability to prioritise and meet deadlines. You can produce accurate work, and you have good attention to detail.

Person Specification

You have excellent communication skills, you are articulate, you communicate clearly, concisely and without any jargon. You enjoy working within a team and autonomously on your own initiative. You are personable and good at building and developing client relationships. You are confident and you have a strong belief in yourself and your own ability. You are committed to providing a good client experience and willing to put in extra time and effort when required.
Candidates with a disability who meet the minimum criteria for the role will be guaranteed an interview.

Here at Morton Fraser MacRoberts we believe in a positive work life balance and in an inclusive and friendly working environment.

We offer a generous benefits package including:

Profit Related Pay Pension Scheme Private Medical Insurance for all employees (BUPA) Holidays starting at 25 days plus 9 public holidays (plus birthday off) Tax Efficient Car Lease Scheme Cycle to Work Scheme Life Assurance Income Protection Access to Comprehensive Wellbeing resources Retail Discounts
We operate our business on an agile basis reflecting the needs of our clients and our people to deliver outstanding client service. We will agree a suitable office/homeworking arrangement with all candidates.

As signatories of the Armed Forces Covenant, we recognise the value that serving personnel, reservists, veterans and military families bring to our business. Please ensure you include any military skills and qualifications you hold when applying for a vacancy with us to ensure they are recognised during our recruitment and selection process.

Job Types: Full-time, Permanent

Pay: 24,000.00-26,500.00 per year

Benefits:

Company events Company pension Cycle to work scheme Life insurance Private medical insurance Sick pay
Work Location: In person