Job Description

Company purpose:

Our company purpose is to contribute to a responsible and sustainable economy by financing and advising clients according to the highest ethical standards.

Our employer promise is built around three pillars:

Being a great place to work Committed to sustainability and having a positive impact Being dedicated to the development of our people

BUSINESS AREA

-----------------


BNP Paribas' Global Markets business offers a broad range of products and services in the global interest rates, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organisations.


Global Markets has the scale and reach to conduct business anywhere in the world and deliver products denominated in almost all of the world's currencies.


This role sits within the Administration team, which provides support across all business areas within UK Global Markets.

JOB PURPOSE

---------------


To provide seamless administrative and secretarial support to dedicated Executive Managers and their direct reports (e.g., Heads of divisions, departments) including diary and inbox management, where applicable.

Key Responsibilities

Diary management to allocated Executive Managers : Act as gate keeper, maintain, organise and plan ahead to ensure the smooth running of day to day
Pay attention to any changes or amendment of schedule and make sure your Executive is informed in a timely manner.
Leverage your knowledge/experiences to take initiative in better organising the diary and plan/think ahead in advance to avoid delay/ issues.
Be ready to question meeting to organize and raise alternative ideas proactively when appropriate
Coordinating with other Exec assistants internal and external, to understand management whereabouts and to provide seamless cover at all times
Arranging weekly management meetings: collecting slides, prepare agenda using powerpoint/pdf and distribute them via email/SharePoint
Screening and prioritizing phone calls and emails
Coordination of conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems based on requirements
Booking Business trips including the organisation of transport, travel itineraries and visa requirements by following the bank policies and procedure
Organising internal Townhalls, off and on-site seminars, gathering for your Executive managers
Ensuring all expenses has been processed following the Group and Global Markets procedure and policies
Anticipate needs and proactively addressing them
Building and maintaining professional relationships
Demonstrating strong organizational and multitasking skills
Providing seamless suppport while working from Home
Being responsive and available
General Services management
Including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, managing DL, approving requests on behalf of your Executives by following the bank policies and procedure etc.
Other ad-hoc tasks requested by Executive Managers

Additional Support:

Providing seamless cover for other assistants during lunchtimes, and covering telephone lines as and when necessary - taking messages accordingly
Providing seamless cover for other assistants during holidays and sickness absence
Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams and globally.
Actively participating as a team player (participating and attending Team meetings)
Creating and Managing Distribution List
Organising your cover during your absence to ensure business continuity

REQUIREMENTS

----------------


Executive Assistant experience within financial services
Understanding of Compliance and Regulatory requirements
Skilled in the use of a range of standard computer software, e.g. Microsoft Office, email.
Good written and oral English language skills
A focus on accuracy and attention to detail, coupled with the ability to spot errors and use a common-sense approach to prioritising workload.
Ability to build and maintain effective working relationships
Excellent communication and interpersonal skills
Strong organisational and time management skills
Ability to juggle many tasks at the same time

And of course, we expect all our colleagues to embody and practice the Group values (alignment with the Bank's strategy, commitment, work ethic, integrity and Code of Conduct).

A BIT MORE ABOUT WHY YOU SHOULD JOIN US

-------------------------------------------

1. We're a great place to work

We aim for optimal work/life balance (depending on role, this includes hybrid working, flexible working and agile)


We are proud of our award-winning flexible benefits and health & wellbeing strategy. Our flexible benefits include:

Generous holiday allowance of at least 26 days (plus bank holidays) - with option to buy and sell holidays. Valuable financial plans - a 12% non-contributory pension which has been moved to sustainable investments, life assurance*, income protection and personal accident insurance.
Extensive wellbeing and mental health offering - one of the most advanced private medical schemes in the UK, dental cover, wellbeing app, Cognitive Behavioural Therapy support, subsidised gym memberships, bespoke health assessments including genetic testing, Private GP (including digital GP services to parents of employees), Employee Assistance Programme, menopause & fertility support (we are an accredited Menopause Friendly Employer), neurodiversity assessment and support. Key onsite services and facilities in London - include physiotherapy, nutrition, massage therapy, physiology, mental health first aiders, seasonal flu vaccinations and free onsite fitness centre. Plus, emergency back-up care for dependants, green car leasing, season ticket loan, and a range of other benefits. Subject to relevant caps

2. As the eurozone's largest bank, we are committed to having a positive impact in the world.

For example, we are committed to Net Zero in all of our financing and investment portfolios by 2050. By 2030, 80% of our energy production financing will be low carbon.


But impact for us means more than climate. It means empowering our people every day. Everyone gets four volunteering days each year - in 2023, we achieved over 18,000 hours of volunteering across the UK and reaching over 4,500 young people.

3. We believe in our people

We support our people to develop skills to adapt to the ever-evolving world of work and to prepare for the jobs of today and tomorrow. We do this through a comprehensive training offering, talent programmes, mentoring, career days and inhouse career tools.


We are proud of the number of our people who progress and secure new roles internally. In fact, in 2023, nearly half of our positions in UK CIB were filled internally.


Investing in our people also means we have a collaborative and inclusive culture:

Direct feedback from our people shows that our internal culture sets us apart from our industry peers. Each year, nearly 30,000 employees globally are involved in professional networks that play an active role in promoting Diversity and Inclusion within the Group. These include our:

Pride Network, Ability Network (which supports disabled employees), MixCity (gender equality network), Women in Global Markets, Women in Global Banking, Women in IT, Diversity Equity & Inclusion in Technology, Early Careers Network, Multicultural Network and Parents & Carers Network.

EQUAL OPPORTUNITIES

-----------------------



BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation, or any other legally protected status.

ADJUSTMENTS

---------------



We don't want anyone to be disadvantaged in our recruitment processes, so if you have a disability or health condition which may mean that you'd benefit from some adjustments or additional support, please let us know as early in the process as possible.


#LI-Hybrid


#LI-Onsite