Job Description

Exciting Opportunity at Pharm@Sea: Join Us as a Goods In Clerk. Pharm@Sea, a wholly owned subsidiary of University Hospitals Sussex NHS Trust, invites talented individuals to apply for the full-time position of a Goods In Clerk at our new second site. Which opened in February 2025. Nestled within the Princess Royal Hospital in Haywards Heath, our new site provides a dynamic and rewarding career in a company dedicated to innovative hospital outpatient care. Our original site, Pharm@Sea, has experienced several years of growth and success within the Trust, and the opportunity to expand means that we can now recruit for another newly purpose-built, specialist Outpatient Pharmacy.

Why choose Pharm@Sea?

Cutting-Edge Technology: We leverage the latest advancements, including a dispensing robot and prescription tracking software, to deliver a safe, efficient, and high-quality service to our patients.

Modern Work Environment: Our newly purpose-built pharmacy provides a contemporary workspace, empowering our staff to innovate and contribute to the development of both existing and new ancillary services, all aimed at enhancing the overall patient experience.

Commitment to Professional Development: At Pharm@Sea, we prioritise the growth of our team. With a proven track record of in-house training and development, we invest in our employees' professional progression. As we expand our services with the opening of our second site, we encourage and support the advancement of our team members.

Competitive Compensation and Benefits: Joining Pharm@Sea means enjoying an attractive bonus and benefits package, highly competitive salaries based on experience, pension contributions, and a performance-related bonus. We believe in rewarding our dedicated team members with a comprehensive set of benefits.

Contributing to Excellence: As a Goods In Clerk at Pharm@Sea, you will play a vital role in developing and maintaining standards of excellence in professional services. Your contributions will directly impact the well-being of our patients, staff, and the local community. If you are ready to be part of an innovative, forward-thinking company committed to delivering top-tier patient care, we encourage you to apply for this exciting opportunity.

Join us in shaping the future with the expansion of exceptional pharmacy services at our new, second site in Haywards Heath.

Apply now and embark on a fulfilling career journey with Pharm@Sea!

JOB SUMMARY:

As a Goods in Clerk, you will be expected to take receipt of all deliveries to the site, accurately check and book in deliveries against purchase orders into our CMM system, store stock using the automated robot system, and maintain both physical and digital stock accuracy by checking stock lines daily and investigating discrepancies, and reconciling against the system where required. While ensuring an organised and safe practice by following SOPs, liaise with the procurement team to resolve stock-related queries and communicate with the team in case of discrepancies. The post holder will be part of a high-performing team that is expected to demonstrate behaviours that promote our vision, mission, and values, which are:

Vision

To provide exceptional and innovative healthcare services for our patients and customers on a multi-site basis.

Mission

We strive to provide the best possible patient experience through living our values.

Values

Positive- Proactive engagement through teamwork, celebrating success, however big or small.
Fair - Being considerate, inclusive, and impartial towards colleagues and patients.
Honest - Communicating together to create transparency, trust, and respect.
Accountable - Leading by example through taking responsibility for all we do, individually and collectively.

Dependable - Committed to delivering consistent, reliable, and flexible support to colleagues and patients.

KEY JOB RESPONSIBILITIES:

1. Receive deliveries from suppliers and manufacturers and check deliveries for accuracy against paperwork.

2. Query discrepancies and damaged stock with the procurement manager and site manager

3. Securely store stock in the allocated areas, ensuring rotation of stock.

4. Ensure stock is accurately loaded into the robot, ensuring barcodes are added if needed.

5. Enter products onto the Pharmacy computer system.

6. Query computer stock level discrepancies with the site manager, investigate, and reconcile the stock query so the stock system is accurate.

7. File paperwork and ensure the goods in area is kept clear and tidy throughout the day.

8. Remove expired, unwanted, and overstocked medication and inform the procurement manager and site manager

9. To undertake any other duties that may reasonably be required.

10. To demonstrate the company's values and behaviours.

Knowledge, Skills, Experience, and Qualifications Required

Essential.

Current stock control experience, FIFO, batch control, and use of correct storage conditions. (3 years minimum) Excellent attention to detail. Strong communication skills, Fluent written and spoken English including good numeracy skills. Good knowledge of Microsoft Office. Excellent organisation skills. Previous experience working with a pharmacy dispensing robot. Full UK permit to work. Clean DBS, or able to pass one when required.
Desirable

Experience in handling bulk stock medication. Experience working in a hospital pharmacy environment. Experience in using the pharmacy CMM computer system. NVQ level 2 Pharmacy dispenser qualification or higher.
ADDITIONAL INFORMATION:

Key Internal & External Clients:

All Pharmacy teams /sites Procurement Team Departments within the Hospital site. Supplier delivery drivers, couriers, and maintenance contractors.
Additional Information:

At no time should the post holder work outside their defined level of competence or outside of defined SOPs. If the post holder has concerns regarding this, they should immediately discuss this with their manager. All staff who are members of a professional body must comply with standards of professional practice/conduct. It is the post holder's responsibility to ensure they are both familiar with and adhere to these requirements. The post holder has a responsibility to themselves and others in relation to managing risk, health, and safety, and will be required to work within policies and procedures. This job description is not inflexible but is an outline and account of the main duties. Any changes will be discussed fully with the post holder in advance. This job description will be reviewed periodically to consider changes and developments in service requirements.
Confidentiality and Information Security:

As an employee, you will be required to uphold the confidentiality of all records held by the organisation, whether patient records or other Company information. This duty lasts indefinitely and will continue after you leave the organisation's employment.

All information that identifies individuals in whatever form (paper/pictures, electronic data/images, or voice) is covered by the Data Protection procedures as set down by the Company as a result of the General Data Protection Regulations, May 2018, and should be managed in accordance with this legislation.

JOB REVISION

This job description should be regarded as a guide to the duties required and is not definitive or restrictive in any way. The responsibilities of the post may be varied from time to time by the Pharm@Sea Board in response to changing circumstances. You will be required to train for this post at our Haywards Heath site and may be required to work cross-site as required by the needs of the business.

This job description does not form part of the contract of employment.

Ability to commute/relocate: Haywards Health: reliably commute or plan to relocate before starting work. Availability to work cross-site in Brighton for training or short-term staffing needs.

Job Type: Full-time

Job Types: Full-time, Permanent

Additional pay:

Performance bonus
Benefits:

Company events Company pension Cycle to work scheme Employee discount
Schedule:

Monday to Friday 9am - 5.30pm
Ability to Commute:

Haywards Heath (essential)
Work Location: In person

Job Types: Full-time, Permanent

Pay: From 12.95 per hour

Expected hours: 40 per week

Benefits:

Company events Company pension Cycle to work scheme Employee discount Sick pay
Work Location: In person