Job Description

Are you looking to contribute your skills in a dynamic and supportive environment? A fantastic opportunity to join our Governance Team and be a part of the overall vision of Coventry & Rugby GP Alliance has become available, and we are currently seeking a driven and dedicated individual to fill the role ofGovernance Administrative Assistant.

Our Governance Administrative Assistant plays a vital role as part of a busy team. In this position, you will support us with achieving our goals, while also contributing to the overall success of our organisation. We describe our work in terms of

S

upporting, I

nnovating,

D

eveloping and

Educating - we are on the S.I.D.E. of general practice and we have annual Operational Plans to describe what we are going to do to ensure that we continue to high quality, accessible and responsive services for both practices and patients.

At CRGPA, we pride ourselves on fostering a culture of innovation, growth, and continuous learning. As a member of our team, youll have the opportunity to work alongside talented professionals who are committed to delivering excellence and driving positive change within our industry. We are currently seeking an organised individual to join our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions.

Main duties of the job

Coordinate logistics for meetings, including scheduling, booking venues, and arranging virtual meeting invitations where required.

Providing administrative support to the Board and Committees by maintaining schedules of business, preparing agendas, collating, and distributing meeting papers in a timely manner.

Attend meetings to record accurate minutes, track action items, maintain a record of attendance and provide administrative support as needed.

Following up on action items and ensuring timely completion of tasks with all involved.

Work with and support with administering systems such as PolicyStat, Datix, Bluestream and Practice Index.

Monitor compliance with regulatory requirements, accreditation standards, and organisational policies related to clinical governance.

Support the preparation of audit materials and documentation for regulatory inspections, including liaising with individuals to ensure adherence to the audit schedule.

Help coordinate quality improvement activities, including patient engagement and feedback, and CQC preparations and outcomes.

Support the dissemination of best practice and educational resources to clinical staff.

Monitor multiple inboxes and respond to enquiries and requests for information in a timely and professional manner in line with company policies and statutory deadlines.

Undertake specific project work when required.

General Administration tasks as required

About us

We take pride in offering a robust range of benefits to support our employees, including:

-

Annual Leave

: Enjoy 27 days of annual leave for full-time employees, in addition to bank holidays.

-

Sick Pay

: Our enhanced sick pay policy ensures you are supported during times of illness.

-

Pension Scheme

: Access to the NHS pension scheme to secure your financial future.

-

Enhanced Maternity Leave

: We provide generous maternity leave to support new parents.

-

Paternity Leave

: We also offer paternity leave to allow new fathers to bond with their newborns.

- Benefit from a variety of discounts that enhance your overall employee experience. We are committed to creating a supportive and rewarding work environment for all our employees. If youre excited by the prospect of tackling new challenges, collaborating with a dynamic team, and helping shape the future of our organisation, we would love to hear from you! Apply today and take the first step toward an exciting new chapter in your career.

Job descriptionJob responsibilities

We have identified key areas that we will focus on to build upon and improve our existing services. These are our Strategic Priorities:

Clinical Service Improvement and Delivery

Clinical Innovation

Primary Care Development Practice and Network Support

Training and Education

Integrated Care

Good Governance

JOB PURPOSE:

We are currently seeking a detail-oriented and organised individual to join our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions. The postholder will have a good understanding of governance and will have a focus on providing support to the Board and Committees ensuring they run effectively including arranging meetings, setting agendas, collating, and distributing papers, maintaining schedules of business, minute taking, tracking and following up on actions.

Monitor compliance with regulatory requirements, accreditation standards, and organisational policies related to clinical governance.

Assist in maintaining compliance calendars, tracking deadlines, and coordinating compliance activities.

Support the preparation of audit materials and documentation for regulatory inspections, including liaising with individuals to ensure adherence to the audit schedule.

Help coordinate quality improvement activities, including patient engagement and feedback, and CQC preparations and outcomes.

Support the dissemination of best practice and educational resources to clinical staff.

Monitor multiple inboxes and respond to enquiries and requests for information in a timely and professional manner in line with company policies and statutory deadlines.

Undertake specific project work when required.

Maintain and manage organisational registers including declarations of interests and gifts and hospitality.

Support with general administration and other ad hoc duties as required.

The postholder will have a good understanding of governance and will have a focus on providing support to the Board and Committees ensuring they run effectively including arranging meetings, setting agendas, collating, and distributing papers, maintaining schedules of business, minute taking, tracking, and following up on actions.

Person SpecificationThe post holder may be asked to undertake ad hoc projects as and when required.Essential

Ability to use own judgement, resourcefulness, and common sense Ability to work without direct supervision and determine own workload priorities Ability to work as part of an integrated multi-skilled team Approachable Able to use own initiative Able to work under pressure Ability to adapt to a changing workload and priorities Understanding of confidentiality Ability to work flexibly
Desirable

Willingness to undertake continuous professional development appropriate for the role
QualificationsEssential

Good standard of English, at least GCSE at a higher grade or Equivalent. Numerate and able to work with data at least GCSE maths at a higher grade or equivalent.
Desirable

NVQ or equivalent in Administration
ExperienceEssential

PC literate with competency in Microsoft office applications Customer service experience Previous administration experience Experience of Diary Management
Desirable

Equipment procurement experience Purchasing and ordering experience Previous experience of governance roles
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Job Types: Full-time, Part-time

Pay: 26,375.00 per year

Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Reference ID: E0046-25-0068