Job Description

The practice is moving towards becoming a paper-light environment, and one of the main responsibilities of the post-holder will be to summarise and read code relevant information from patient's clinical records, hospital correspondence and other sources into the practice computer system, working strictly in accordance with the practice's policy of processing incoming clinical letters and discharge summaries and summarising of new patients notes and actioning clinical referrals so secretarial experience ideally in a GP practice is essential.

Main Duties/Key Tasks:

Reviewing medical records and producing an accurate summary of the patient's medical history.

Sending referrals requested by Clinicians to the appropriate department in a timely manner.

Read Coding the information into the practice clinical system

Administration of patient call and recall systems

Filing and retrieving paperwork

Extraction of necessary data from clinical correspondence and input into electronic patient Record.

Scanning of letters and relevant correspondence into patient's notes when necessary/requested

Summarisation of patient's notes

Filing results and any other relevant documents in patients notes and refilling notes after use

Maintenance of patients notes including starting a new wallet when required and dividing the contents in a logical manner

Check, monitor and deal with registration amendments, deductions and rejections as they appear in the GP links system

Ensure medical records requested for return to the Health Authority are retrieved and dealt with in a timely and appropriate manner

Deal with Temporary Resident Forms upon expiry

Ensue accurate records are kept and processed with particular reference to patient registrations, births and deaths

Report faults to assistant practice manager so that software supplier can be advised and progress tracked

Interrogate data for audit purposes

Job Types: Part-time, Permanent

Pay: 12.21-13.25 per hour

Expected hours: 21 - 37.5 per week

Benefits:

Company pension Free parking On-site parking
Language:

English (preferred)
Work Location: In person

Application deadline: 25/07/2025