Job Description

Job description
Remote position with some preference for London UK, Freetown Sierra Leone or Nairobi Kenya

SCOPE OF WORK

1. Grantmaking Due Diligence & Onboarding

Coordinate the collection, review, and secure storage of due diligence documentation from prospective grantees. Assist with risk screening checks and internal reviews in alignment with Purposeful's grantmaking policies. Prepare grantee onboarding documentation, including grant agreements and orientation materials. Track submission of required onboarding documents (e.g., bank forms, MoUs, safeguarding policies). Monitor and keep track of the grants due for payment. Respond to grantee and applicant inquiries and proactively update them on the status of their grant awards.

2. Grant Compliance & Documentation

Monitor compliance status of all active grants, flagging outstanding requirements and follow-up needs. Ensure that compliance-related deadlines (e.g. reporting dates, grant conditions) are met and documented. Maintain clean, well-organised, and accessible digital grant files, using existing tools or systems (e.g., Google Drive, Netsuite, Salesforce, etc.) to ease retrieval and generation of reports. Support internal checks to ensure that funds are disbursed in line with compliance protocols and funding agreements.

3. Finance Coordination

Liaise with the finance team to prepare and verify payment documents, banking instructions, and payment schedules. Support alignment between grant budgets and payment disbursements. Track the movement of funds across grants, ensuring appropriate documentation is in place for each transaction.

4. Donor & Internal Reporting

Assist in preparing compliance-related sections of donor reports and internal grantmaking summaries. Track reporting obligations by donor or partner, and ensure all documentation is collected and filed on time, including any relevant country-specific compliance requirements.

5. Audit & Policy Support

Prepare documentation for internal and external audits, including sampling, document summaries, and data extractions. Assist in developing and maintaining internal tools (templates, checklists, trackers) related to grant compliance. * Contribute to ongoing improvements in Purposeful's compliance systems, bringing in lessons learned and audit feedback, and emerging regulatory or legal considerations relevant to our work.