Job Description

We are seeking a full-time Grants and Projects Assistant to join the Projects Team at the Department of Engineering Science in Central Oxford. The post is permanent. You will be a member of the Grants & Projects team which is part of the Finance team within the Department. This team supports the Post-Award financial management of the department's research grants and trading contracts, looking after around 700 active projects across 118 academics, generating income in excess of 35 million per year.

About The Role

The Grants and Projects Assistant will be part of the EngSci Projects Team and work closely with other team members to support the department's Post-Award activities. He/she will report to the Research Finance Manager

The postholder will be responsible for ensuring that projects are correctly set up, managing the project closing list, coding external collaborator invoices, and supporting Senior Grants and Projects officers in collating information for all Audits.

You will also be responsible for supporting the Post-Award financial management of a portfolio of research/trading projects, ensuring that all expenditure is in line with funder and university regulations.

About You

You should be educated to GCSE level or equivalent and should have previous experience of administration in a research environment, public sector environment or other large complex organization. Proven financial aptitude, a high level of attention to detail and the ability to produce clear and concise financial reports is essential.

What We Offer

Your happiness and wellbeing at work matter to us, so we offer a range of family-friendly and financial benefits, including:

An excellent contributory pension scheme

38 days of annual leave

A comprehensive range of childcare services

Family leave schemes

Cycle loan scheme

Membership to a variety of social and sports clubs

Discounted bus travel and Season Ticket travel loans


The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

Application Process

Informal enquiries may be addressed to Nadine Gilhome (email: nadine.gilhome@eng.ox.ac.uk)

For more information about working at the Department, see www.eng.ox.ac.uk/about/work-with-us/

Only online applications received before midday on

5th September 2025

can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.

Interviews are scheduled for the week commencing the 15th September 2025

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.