Job Description

Leukaemia Care

Job title

Grants & Trusts Officer

Hours

Full Time 37.5 hours a week Monday to Friday

Remuneration

Up to 28,000 depending on experience

Type of contract

Permanent

Location

Hybrid working. A mix of home and Leukaemia Care offices (at One Birch Court, Blackpole East, Worcester, WR3 8SG) with a minimum of two days in the office.

Report to

Bids & Partnerships Manager

Working closely with

Fundraising Team, Financial Controller, Director of Patient Services, Navigator Programme Manager

OVERVIEW

The Grants & Trusts Officer is responsible for the day-to-day administration of Leukaemia Care's grant fundraising activity. This programme seeks small- to medium-sized grants from charitable trusts and other grant-makers, typically between 2,000 and 20,000.





The ideal candidate will have proven administrative skills, preferably using a CRM database, and experience of written communication in a professional context. Previous experience of grant funding, or of creating budgets and reading financial accounts, would also be useful, but is not essential.





This would be an excellent opportunity for someone from a fundraising or administrative background who wishes to develop their experience in grant funding and stewardship.

DUTIES AND RESPONSIBILITIES

Organising a key part of the charity's grants and trusts fundraising programme, helping to grow it as a portion of the charity's income. Administering the stewardship process of thanks and reports to grant providers. Maintaining records of all applications, communications and grants received on the Raisers Edge CRM database. Researching new opportunities for grant funding and helping to refine repeat applications. Alongside the Bids & Partnerships Manager, creating innovative and persuasive proposal materials aimed at bringing in new funders and retaining existing ones. Supporting the Bids & Partnerships Manager with larger funding bids.

FUNDRAISING

Using and adapting existing information to complete grant requests and submitting to charitable trusts by post or email. Completing and submitting application forms, by email or through website portals. Acting as a point of contact for enquiries from potential funders and providing additional information or documentation as requested. Maintaining the stewardship process: sending timely thank you letters, fulfilling all reporting requirements and assisting the Bids & Partnership Manager with annual impact and financial reports. Liaising with the Comms Team on disclosure requirements and supporting the production of social media updates. Alongside the Bids & Partnerships Manager, maintaining a library of templates and standard text to streamline the application and stewardship processes.

PLANNING

Working with the Patient Services Team to coordinate funding efforts for specific projects, including identifying regional funding opportunities. Supporting the Bids & Partnerships Manager with the repeat applications schedule and reviewing funder reports to refine our approach to them. Ensuring a common and consistent message across funding bids, presenting a positive and accurate view of Leukaemia Care and its work. Maintaining quality control in written applications with thorough proofreading and the use of latest relevant data. Ensuring the Raisers Edge database is up to date, with accurate details, and provides a complete picture of our relationship with actual and potential funders. Supporting the Bids & Partnerships Manager in drafting, reviewing and updating application information and standard text.

ANALYSIS & IMPACT

Keeping organisational details and record of contact up to date on the Raisers Edge database. Supporting the Bids & Partnerships Manager in monitoring grant income on a multi-year basis and strategising for future requests. Working with the Communications Team to identify opportunities to tell fundraising stories that bring our events and fundraising experiences to life. Incorporating technological solutions, including AI, where appropriate to streamline processes and increase time efficiency. Working to identify opportunities to improve or streamline the programme wherever possible.

GENERAL

In addition to the specific duties and responsibilities outlined in this job description, all Leukaemia Care employees should be aware of their specific responsibilities towards the following




Uphold the values of the charity and to not behave in a manner that is likely to bring the charity into disrepute. Adhere to all health and safety and fire regulations and to co-operate with the charity in maintaining good standards of health and safety. Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role.




This job description is not exhaustive. It acts as a guide and may be amended to meet the changing requirements of the charity at any time after discussion with the post holder.

PERSON SPECIFICATION

Essential

Outstanding writing skills, with the ability to draft a variety of documents. Excellent communication and presentation skills. Creative and able to turn ideas into action. Excellent administrative skills and consistent attention to detail. Ability to analyse data from different sources including databases. Self-motivated with the capacity to work on own initiative and as part of a small team. Excellent organisational and time management skills. Able to carry out office administration tasks as part of role. Highly IT literate (MS Office preferable). Experience in an office-based role. Experience of administrative procedures. A good team player - able to link in and work well with a range of people within the organisation. Able to work flexibly to meet the needs of the role with sufficient notice. Ability to problem solve. Ability to learn quickly. Confident, enthusiastic and creative.

Desirable

Understanding of relationship databases. Understanding of how to devise and implement an effective fundraising plan. Experience communicating about fundraising and donations. Understanding of how social media can be used to fundraise. Experience of analysing data and producing reports based on findings. Experience of grant fundraising. Experience of multiple types of income streams (e.g. events, community, corporate, virtual). Comfortable working from both the office and home.

Why it's great to work at Leukaemia Care

As well as the satisfaction of knowing you improve the lives of people with



leukaemia, blood cancer, we also offer the following:




Pension scheme with Aviva - we will match employee contributions up to 7% of qualifying earnings. Life Assurance (also known as death in service benefit) of four times annual salary. Employee Assistance programme. Cycle to work scheme. Enhanced sick pay (as set out in our staff handbook). Bereavement leave of up to five days paid leave should the need unfortunately arise. Annual leave of 33 days including 8 bank holidays, rising by 1 day for each complete year of service up to a maximum of 36 days (for full-time staff, pro-rata for part-time staff). Additional discretionary annual leave between Christmas and New Year. Free onsite parking at our offices in Worcester (if applicable) Induction training and ongoing training to help you deliver your role Staff social events - in person and online to ensure all employees have an opportunity to get involved.




We will also ensure that you are supplied with the right equipment for the job and



to work safely - this may include a laptop as well as equipment to make your working day as comfortable as possible. If the job requires it, we also reimburse pre-approved travel expenses.





Updated 15.09.2025 CD/TS/VS