Job Description

SCOPE

The Pre-Construction Manager will be responsible for overseeing and coordinating all activities within the Pre-Construction Department. This includes full management of tender submissions from initial enquiry to final handover, maintaining compliance with ISO standards, and supporting document control. The role involves close collaboration with internal teams, subcontractors, and clients to ensure timely and accurate delivery of tender documentation, pre-construction planning, and KPI reporting. Additional responsibilities include updating marketing materials, managing supplier databases, and organising client events and presentations.

To include but not be limited to:

Creating tender files, drop box links and addendums*
Ensure Commercial Director have vetted contract*
Generation of full Presentation pack via pre construction team*
Programme generation with narrative and critical path review*
Risk Assessment specific to project*
Overview document of project with complexities explained.*
Logistics documents showing how the project would be carried out.*
Full price with exclusions and clarifications.*
Management and chasing of the preconstruction team Louis/ Mark Underdown and estimation team to ensure all points covered and reviewed.*
Manage via the estimation team the tender schedule and ensure it is clear and easy to define, rework accordingly. To review and monitor or porthole and tender websites following review at sales meeting. Report all findings. Set up and manage a day folder for logging all new information that is received, and make sure this is reviewed by the relevant EWC team members and signed to show they have seen it, and distribute to relevant sub-contractors if applicable including management and distribution of drawings and specifications. To work proactively with managers and staff to assist with the establishment and maintenance of systems, logs and processes and general document control associated with the project support function. To assist in the maintaining compliance with the ISO 14001,OHSAS 18001, ISO 9001 accreditation. Following training from the QHSE department. - To involve circa 2 days per month site audits of processes used. To ensure that correct filling systems are used across the project and coordinated with head office and to assist with set up of such. Work with the construction team to assist in preparing and maintaining high quality outgoing documentation from progress report to proposals. To include populating progress report with all information issued and received statuses. Organising and management site deliveries and office supplies. Electronic archiving of site files upon completion of projects to relieve pressure on server and any projects not secured in to a suitable archive To monitor and update Supplier/Subcontract data base and to co-ordinate review's. To ensure the data baes kept fully up to date and KPI/ assessments upstream and down issued and updated. To arrange periodic reviews of this data base. Carry out KPI's with clients and professional team.
Day to day management of all marketing events associated with the Sales function. To include but not be limited to:

Venue booking*
Agree client and host list*
Collate invite list with Contact details*
Create schedule for event*
List of things to do for event etc*
Draft and agree invite*
Send invite*
Update RSVP*
Chase RSVP*
Confirm menu*
Follow up / confirmation email*
Send Diary Entry - clients*
Send Diary Entry - hosts*
Menu / brochure*
Table plan*
Place cards*
Book venue*
Book transport if needed*
Book accommodation if needed*
To review and ensure preconstruction team keeps Web site, capability document and case studies are up to date. Assistance with tenders preparations and prequalifying documents as required. Tender - General printing and binding of any documents or reports required. Tender - Checking in of all documents, drawings and general management and dissemination of all information received. Being focal point of incoming calls to the site team for projects division. Review and update, circulation of Site/Contact Lists. Emergency cover (to be reviewed) - PMO - To assist with security applications for all members of the team. Emergency - Possible emergency cover for - BP PMO, understand and maintain the electronic document control system 'Aconex' which is the on-line portal that BP are using for the issue and record of all information flow. To include but not be limited to uploading of drawings, technical submittals, RFI's and downloading and printing off any new information received for review.

DUTIES

Manage preconstruction department. Implement and comply EWC policies, procedures, as generally set down by the ISO system of work, including business management systems, HR, IT, health and safety, environmental, communications and branding. To implement and where lacking develop and comply with EWC policies and procedures including quality, health and safety and environmental, supply chain management, business management system and sales and marketing. To manage and implement procedures covering H&S to achieve the high standards required within the correct timeframe. To implement all works set out within the scope part of this document. To general assist in the smooth coordinated running of the site office and team to ensure all documentation is managed both inward and outwardly in a professional consistent manor.

KNOWLEDGE

Experience of working in the construction industry. Adaptability in learning new systems. Flexible attitude. Willingness for travel to site. Knowledge of the EWC employee's handbook, EWC policies and processes and EWC ISO system of works. Knowledge of EWC and our values and services. Knowledge of general office and document management.

Essential

Evidence of continued professional development in pre-construction, estimating, or project coordination In-depth understanding of pre-construction processes and tender management from inception to submission Awareness of GDPR and confidentiality practices in managing client and project data Strong written and verbal communications skills.

Desirable

Understanding of CRM tools and tender portals such as Procore, Builder's Profile, or similar Familiarity with project-specific marketing materials, event coordination and business development functions

SKILLS

Management skills to manage preconstruction works. Good Telephone manner IT including spread-sheet software, word and presentation software, programming software and general software. Presentation and communication, in particular able in the use of the English language for verbal and written communication. Manage the general MEP department administration requirements in an ecumenical manner to ensure the optimum result in the time available Structured and organised approach to document control.

OTHER

The ability to travel to a range of sites. Appreciation that there might be out of hours working, agreed in advance. To attend all sales meetings and record minutes. To attend appraisal meetings as required. To attend company staff meetings. To attend company H&S meetings and record minutes.

MEETINGS

Attend Quarterly company H&S meetings when required Attend and conduct staff appraisal and performance meeting when required Attend management meetings when required Attend team meetings when required To attend team meetings and any other meetings as required
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 45,000.00-48,000.00 per year

Benefits:

Company pension Cycle to work scheme Life insurance
Schedule:

Day shift Monday to Friday
Education:

Diploma of Higher Education (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person

Reference ID: EWC130