Job Description

Mandarin Stone is a leading importer of natural stone and porcelain products in the UK. We are a family run business that has grown into a very successful and reputable company within the industry. Our Head Office is based in the beautiful Wye Valley in the Welsh border town of Monmouth We have 16 inspirational showrooms across the UK and are currently recruiting for a Health & Safety Administrator to join our Health & Safety team.

The Role:

We're looking for a highly organised and proactive Health & Safety Administrator to join our team. In this vital role, you will provide administrative support to the Health & Safety Manager and assist in maintaining a positive and safety culture throughout the business.

Duties include:

Training & Coordination

- Assist in the coordination of annual health & safety refresher training.

- Organise and support the delivery of Toolbox Talks with relevant departments.

- Conduct health & safety inductions and maintain up-to-date presentation materials.

- Coordinate first aid training and maintain accurate records of trained First Aiders.

- Liaise with HR to ensure all training records are current and compliant.

Administrative Support

- Maintain and update health & safety records, documents, and systems.

- Assist in administering risk assessments and Safe Systems of Work.

- Support H&S committee operations, including scheduling meetings, taking notes, and tracking actions.

- Work collaboratively with the HR team to maintain personnel health & safety files.

Incident Management

- Conduct and document incident investigations.

- Maintain the incident reporting system (SharePoint), ensuring accurate and timely uploads of supporting documentation such as CCTV footage or images.

- Produce quarterly incident reports, identifying trends and areas for improvement.

Fire Safety

- Support showroom fire testing processes and follow up on any issues.

- Assist with weekly fire testing at Head Office, ensuring all activity is properly logged and any concerns are escalated appropriately.

Experience:

- Excellent organisational and administrative skills

- Strong attention to detail and the ability to handle confidential information

- A genuine interest in Health & Safety and compliance

- Proficient in Microsoft Office

- Previous experience in a similar administrative or compliance-based role is desirable but not essential

How we will support you:

We go beyond expectations for our colleagues as well as the people we support. Our reward package includes much more than pay:

- 4 weeks holiday per year, increasing to 5 weeks with qualifying length of service

- A day off on your birthday each year to celebrate you, after qualifying length of service

- Public / Bank Holidays and Christmas Eve off each year

- Access to our Employee Assistance Programme

- Cycle to Work Scheme

- Optional Pension Scheme, to help you save for the future

- Enrolment into the company sick pay scheme after qualifying period

- Death in Service

- Private Health Care after three years' service

- One free eye test, every two years for employee's using display screen equipment

- Employee Discount

- Travel costs when travelling beyond your remit

- Access to lots of perks and discounts through our Bright HR app

- Induction and training

Wellbeing:

We know that sometimes life can be tricky, or you might need guidance. We are here to help and provide all of our employees with:

- An Employee Assistance Programme

- Access to trained Mental Health First Aiders

- Celebrations of awareness days, we celebrate everyone at Mandarin Stone

Working Hours:

Working hours are 9:00 am - 5:30 pm Monday - Friday and 9:00 am - 12:30 pm on either alternate or one in three Saturdays.

Job type

: Full Time, Permanent

Salary:

29,000.00 - 30,000.00 depending on experience

Job Types: Full-time, Permanent

Pay: 29,000.00-30,000.00 per year

Benefits:

Additional leave Bereavement leave Company events Company pension Cycle to work scheme Employee discount Health & wellbeing programme Life insurance On-site parking Private medical insurance Sick pay Store discount
Schedule:

Monday to Friday Weekend availability
Work Location: In person