Job Description

Health and Safety Advisor

c. 45,000 per annum

Bedford Based

Hybrid Working

Permanent

Join us at the Money and Pensions Service (MaPS) as the Health and Safety Advisor where you will play a crucial role in ensuring a safe and compliant work environment across all organisational activities.

Reporting to the Health and Safety and Estates Manager, the primary focus of this position is to implement and maintain effective health and safety systems and processes that safeguard the wellbeing of all staff and visitors. This includes the rollout of a centralised Health & Safety Management System, coordination of health and safety training, and the establishment of incident reporting frameworks to foster a culture of safety within the organisation.

In addition to health and safety responsibilities, the Advisor will take the lead role in managing the day-to-day facilities operations at Bedford Borough Hall twice a week. This includes welcoming guests, liaising with stakeholders, addressing any facilities issues that arise, and ensuring the overall functionality of the office environment.

The role requires strong organisational skills, attention to detail, and the ability to communicate effectively with colleagues at all levels. A proactive approach to problem-solving and the ability to adapt to changing needs will be essential in creating a safe and welcoming workplace for all.

You'll be part of a dynamic team dedicated to helping people across the UK improve their financial wellbeing.

Key Responsibilities:

Assist in the rollout and maintenance of the centralised Health & Safety Management System (H&S MS). Coordinate the scheduling, delivery, and tracking of health and safety training modules for staff. Support the implementation of incident and near-miss reporting frameworks. Collect, collate, and prepare reports on health and safety incidents, near misses, and risk assessments for review. Develop and distribute materials for health and safety communication campaigns. Support initiatives to raise awareness of health and safety responsibilities across the organisation, including delivery of the communication strategy Assist in conducting risk assessments and documenting findings. Help ensure compliance with policies and procedures through routine checks and audits. Provide logistical support for the Health & Safety Committee meetings, including scheduling, documentation, and follow-up actions. Facilitate communication between staff and management regarding health and safety issues. Work with the Learning and Development department to coordinate training schedules, track completion rates, and maintain training records to achieve 100% staff participation. Delivery of in person office management tasks 2 days per week and as required to cover leave Being a positive, proactive and welcoming host for MaPS for all colleagues and visitors to the office and inducting them on key Health and Safety information Acting as the first point of contact for any workspace problems visitors and colleagues may have Encouraging team work to be keep our office clean and tidy Support on office cleanliness by ensuring the dishwasher is run and the coffee machine cleaned daily Support liaise with suppliers and contractors to coordinate works and/ or deliveries and collections, including vetting the relevant safety documentation in advance, inducting them on key Health and Safety information, and managing contractors on site to ensure a safe working environment for all Support the management of the office and facilities related issues and incidents to ensure resolution, including accurate record keeping and liaising with the landlord and/or contractor in a timely manner Providing support to key MaPS meetings by setting up meeting room logistics and sourcing catering for lunches when required and cleaning up after meetings Support the procurement of ergonomic furniture for colleagues requiring specialist equipment at home and in the office Ensuring the office environments are safe and compliant through completion of monthly checks, provision of safety resources, managing colleague compliance of safety and security arrangements, management of COSHH products and ensuring food safety standards are met. Be a Fire Warden and First Aider, recruit and coordinate training other colleagues to be supporting fire marshals and coordinating fire evacuations and drills Provide ad-hoc support to IT to resolve any IT problems colleagues/visitors may have Manage incoming and outgoing post and deliveries across all departments

You will need to demonstrate the following skills and experience:

Previous experience supporting health and safety programmes or systems within a similar organisational context. Strong administrative and coordination skills, with experience managing reporting frameworks and documentation. Knowledge of UK health and safety legislation and best practices. Experience in delivering or supporting health and safety training and awareness campaigns. Proficiency in data collection, analysis, and preparing reports. Excellent communication skills for liaising with staff at all levels and supporting committee activities. Experience of delivering a customer focused service Ability to manage multiple priorities and work proactively with attention to detail. Competent use of all standard MS Office applications Relevant health and safety qualification (e.g., IOSH Managing Safely or equivalent)

About Us

The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.

At the heart of the Money and Pensions Service are our values - caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We're not only looking for the best people to come and work for us, but we need people who align themselves with our values:

Caring

We care about our colleagues and the people whose lives we are here to transform.

Connecting

We will transform lives through our ability to make positive connections.

Transforming

We are committed to transforming lives and making a positive societal impact.

Our Inclusive Working Environment

By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to "bring their whole selves to work."

Our colleague and ally networks encompass LGBTQ+, neurodiversity, women's health, men's health, ethnicity, and diversity.

What We Offer

This role will offer the opportunity to develop your career in a Cloud only environment with a high level of technical freedom, working with other highly technical and skilled engineers as well as benefits below:

Generous Annual Leave - 30 days plus Bank Holidays

Pension scheme - contributions matched 2 to 1 (up to 10% of your salary)

Interest-free loan for season tickets for buses and trains

Cycle to work Scheme

Subsidised eye tests & flu jabs

Life assurance scheme

Give as you earn scheme

Employee assistance programme (EAP)

PAM Assist and PAM Life scheme (Wellbeing)

Enhanced family and sick pay

Paid volunteering (2 days a year)

Recognition Scheme

Discounts portal to numerous retailers

Flexible Working

At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Career Development

In MaPS, we take career development seriously. We actively encourage and support applications from our existing MaPS colleagues. However, we do follow the Civil Service Commissioner recruitment principles, which means that you will be required to participate in a full, open, and fair process.

Reserve List

If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.

Application Process

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the Money and Pensions Service via email: recruitment@maps.org.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

Job Reference:

MaPS00919

Close Date:

15/08/2025

Job Types: Full-time, Permanent

Pay: 45,000.00 per year

Benefits:

Company pension Cycle to work scheme Employee mentoring programme Financial planning services Flexitime Health & wellbeing programme Sick pay Work from home
Work Location: Hybrid remote in Leicester

Reference ID: MaPS00919